Maintenance Scheduler & Administrator

Confidential; Dundee; On-site; GBP 29,000 - 30,000; Full time

Benefits offered by this job

Free On-Site Parking

Job summary

Confidential is seeking a Maintenance Administrator to join a busy team in Dundee. You will coordinate maintenance works from initial booking through to completion and billing, while updating internal records and ensuring accurate documentation.

The role requires strong organisational and multitasking abilities in a fast-paced environment. This full-time, office-based position offers Monday to Friday hours and free on-site parking.

Qualifications

• Previous experience in an administration, property, coordination, scheduling, or maintenance support role.
• Strong organisational and multitasking skills.
• Excellent attention to detail and accuracy.
• Confident communication skills, both written and verbal.
• Ability to work effectively in a fast-paced environment.
• Strong IT skills and experience using internal systems and Microsoft Office.

Responsibilities

• Logging maintenance jobs onto the internal system
• Coordinating maintenance and repair works
• Managing maintenance schedules and appointments
• Updating job progress and ensuring records are accurate
• Processing billing and invoicing activities
• Liaising with contractors, customers, and internal departments
• Maintaining accurate documentation and system updates
• Supporting the wider team with administrative duties as required

Skills

Organisational skills

Multitasking

Attention to detail

Communication skills

Microsoft Office

Proactive approach

Job description

Confidential is seeking a Maintenance Administrator to join a busy team in Dundee. You will coordinate maintenance works from initial booking through to completion and billing, while updating internal records and ensuring accurate documentation.

The role requires strong organisational and multitasking abilities in a fast-paced environment. This full-time, office-based position offers Monday to Friday hours and free on-site parking.