Maintenance Administrator

Confidential; Dundee; On-site; GBP 29,000 - 30,000; Full time

Benefits offered by this job

Free On-Site Parking

Job summary

Confidential is seeking a Maintenance Administrator to join a busy team in Dundee. You will coordinate maintenance works from initial booking through to completion and billing, while updating internal records and ensuring accurate documentation.

The role requires strong organisational and multitasking abilities in a fast-paced environment. This full-time, office-based position offers Monday to Friday hours and free on-site parking.

Qualifications

• Previous experience in an administration, property, coordination, scheduling, or maintenance support role.
• Strong organisational and multitasking skills.
• Excellent attention to detail and accuracy.
• Confident communication skills, both written and verbal.
• Ability to work effectively in a fast-paced environment.
• Strong IT skills and experience using internal systems and Microsoft Office.

Responsibilities

• Logging maintenance jobs onto the internal system
• Coordinating maintenance and repair works
• Managing maintenance schedules and appointments
• Updating job progress and ensuring records are accurate
• Processing billing and invoicing activities
• Liaising with contractors, customers, and internal departments
• Maintaining accurate documentation and system updates
• Supporting the wider team with administrative duties as required

Skills

Organisational skills

Multitasking

Attention to detail

Communication skills

Microsoft Office

Proactive approach

Job description

Maintenance Administrator

Location: Dundee

Salary: 28,500 - 30,000 DOE

Hours: Full-Time, Monday to Friday

Working Pattern: Fully Office-Based

Benefits: Free On-Site Parking

Are you a highly organised administrator with excellent coordination skills and a keen eye for detail? We're recruiting for a Maintenance Administrator to join a busy and growing team in Dundee.

This is a fast-paced role where you'll be responsible for coordinating maintenance works, managing schedules, and ensuring jobs are accurately updated from initial booking through to completion and billing. If you enjoy working in a dynamic environment and can confidently juggle multiple priorities, this could be the perfect opportunity for you.

Key Responsibilities

• Logging maintenance jobs onto the internal system
• Coordinating maintenance and repair works
• Managing maintenance schedules and appointments
• Updating job progress and ensuring records are accurate
• Processing billing and invoicing activities
• Liaising with contractors, customers, and internal departments
• Maintaining accurate documentation and system updates
• Supporting the wider team with administrative duties as required

What We’re Looking For

• Previous experience in an administration, property, coordination, scheduling, or maintenance support role
• Strong organisational and multitasking skills
• Excellent attention to detail and accuracy
• Confident communication skills, both written and verbal
• Ability to work effectively in a fast-paced environment
• Strong IT skills and experience using internal systems and Microsoft Office
• A proactive and professional approach to work

What's on Offer?

• Competitive salary of 28,500 - 30,000, depending on experience
• Monday to Friday working hours
• Full-time, permanent position
• Free on-site parking
• Supportive and friendly team environment
• Opportunity to join a well-established and growing business

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.