M&E Maintenance Administrator & Scheduler

March; Burton Latimer; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Career development

Job summary

March is seeking a proactive M&E Administrator to support a busy Mechanical & Electrical team in managing maintenance activities and documentation. You will coordinate job workflows, support engineers and Team Leaders, and ensure work orders are accurately maintained in our CMMS systems.

Key responsibilities include CMMS updates in IFS and Mainsaver, creating maintenance templates, dispatching work orders, and maintaining timesheets.

Qualifications

• Previous experience in an administration, coordination, or scheduling role.
• Strong organisational and time management skills.
• Experience using Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent attention to detail and accuracy when handling data.
• Ability to prioritise workloads and manage multiple tasks simultaneously.
• Strong communication skills with stakeholders at all levels.
• Experience within an engineering, facilities management, maintenance, or construction environment.
• Experience using CMMS systems such as IFS, Mainsaver, or similar software.

Responsibilities

• Manage and maintain updates within the IFS / Mainsaver CMMS systems, including job creation, amendments, scheduling, and closure.
• Update and maintain PQR records within Mainsaver.
• Create and issue planned maintenance work templates for Team Leaders.
• Complete shutdown review documentation from engineers’ job reports.
• Dispatch work orders to engineers in line with Team Leader planning requirements.
• Ensure all planned and reactive maintenance tasks are uploaded and available on engineers’ tablets.
• Order materials, equipment, and consumables and track deliveries to site.
• Input and maintain timesheet information accurately and promptly.
• Support the planning and coordination of maintenance activities across multiple sites.
• Maintain accurate records and filing systems for maintenance documentation.
• Liaise with engineers, Team Leaders, suppliers, and internal departments to ensure smooth project delivery.
• Provide general administrative support to the M&E team as required.

Skills

Administration

Coordination

Scheduling

MS Office Suite

Attention to detail

Communication

Engineering environment

CMMS experience

Problem solving

Tools

IFS CMMS

Mainsaver CMMS

Excel

Word

Outlook

Job description

March is seeking a proactive M&E Administrator to support a busy Mechanical & Electrical team in managing maintenance activities and documentation. You will coordinate job workflows, support engineers and Team Leaders, and ensure work orders are accurately maintained in our CMMS systems.

Key responsibilities include CMMS updates in IFS and Mainsaver, creating maintenance templates, dispatching work orders, and maintaining timesheets.