Maintenance Administrator

Search Consultancy LTD; Dundee; On-site; GBP 29,000 - 30,000; Full time

Benefits offered by this job

Free On-Site Parking

Job summary

Search Consultancy LTD in Dundee is seeking a meticulous Maintenance Administrator to join a busy team. You will coordinate maintenance works, manage schedules, and ensure accurate updates from initial booking through to completion and billing.

The role is full-time, office-based with standard Monday to Friday hours and on-site parking. Candidates should have strong organisational skills, attention to detail, and proficient IT skills using internal systems and Microsoft Office.

Qualifications

• Previous experience in an administration, property, coordination, scheduling, or maintenance support role
• Strong organisational and multitasking skills
• Excellent attention to detail and accuracy
• Confident communication skills, both written and verbal
• Ability to work effectively in a fast-paced environment
• Strong IT skills and experience using internal systems and Microsoft Office
• A proactive and professional approach to work

Responsibilities

• Logging maintenance jobs onto the internal system
• Coordinating maintenance and repair works
• Managing maintenance schedules and appointments
• Updating job progress and ensuring records are accurate
• Processing billing and invoicing activities
• Liaising with contractors, customers, and internal departments
• Maintaining accurate documentation and system updates
• Supporting the wider team with administrative duties as required

Skills

Organisational skills

Coordination

Scheduling

Attention to detail

Communication skills

IT skills

Tools

Microsoft Office

Internal systems

Job description

Maintenance Administrator

Location: Dundee
Salary: 28,500 - 30,000 DOE
Hours: Full-Time, Monday to Friday
Working Pattern: Fully Office-Based
Benefits: Free On-Site Parking
Are you a highly organised administrator with excellent coordination skills and a keen eye for detail? We're recruiting for a Maintenance Administrator to join a busy and growing team in Dundee.
This is a fast-paced role where you'll be responsible for coordinating maintenance works, managing schedules, and ensuring jobs are accurately updated from initial booking through to completion and billing. If you enjoy working in a dynamic environment and can confidently juggle multiple priorities, this could be the perfect opportunity for you.

Key Responsibilities

• Logging maintenance jobs onto the internal system
• Coordinating maintenance and repair works
• Managing maintenance schedules and appointments
• Updating job progress and ensuring records are accurate
• Processing billing and invoicing activities
• Liaising with contractors, customers, and internal departments
• Maintaining accurate documentation and system updates
• Supporting the wider team with administrative duties as required

What We're Looking For

• Previous experience in an administration, property, coordination, scheduling, or maintenance support role
• Strong organisational and multitasking skills
• Excellent attention to detail and accuracy
• Confident communication skills, both written and verbal
• Ability to work effectively in a fast-paced environment
• Strong IT skills and experience using internal systems and Microsoft Office
• A proactive and professional approach to work

What's on Offer?

• Competitive salary of 28,500 - 30,000, depending on experience
• Monday to Friday working hours
• Full-time, permanent position
• Free on-site parking
• Supportive and friendly team environmentOpportunity to join a well-established and growing business

If you're an organised and detail-focused administrator looking for your next challenge in Dundee, we'd love to hear from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.