Maintenance Planner

Pinnacle Group; Thorpe-le-Soken; On-site; GBP 30,000 - 40,000; Full time

Job summary

A national provider of housing services is seeking a Maintenance Planner to coordinate Planned Preventative Maintenance across educational facilities. The role entails managing schedules, liaising with contractors, and ensuring compliance with standards. Candidates should possess excellent communication skills and familiarity with PPM planning software would be a plus. The position offers comprehensive benefits and a supportive work environment.

Benefits

Flexible Working Arrangements

Life Assurance

Enhanced Pension Scheme

Private Medical Insurance

Cycle to Work Scheme

Employee Assistance Programme

Qualifications

• Experience in a facilities or maintenance environment desirable.
• Demonstrated skills in compliance documentation.
• Ability to prioritize workload effectively.

Responsibilities

• Plan and schedule monthly Planned Preventative Maintenance activities.
• Communicate with contractors to confirm works and timings.
• Track compliance certification and maintenance records.
• Schedule contractor visits and confirm logistics.

Skills

Strong communication and coordination skills

Experience working with contractors

Ability to manage multiple tasks

Attention to detail

Familiarity with PPM planning software

Job description

Pinnacle Group are looking to recruit an Maintenance Planner to orchestrate all planned preventative maintenance activities across our contracted school facilities. In this role, you will maintain the PPM schedule, coordinate with contractors and ensure all tasks are completed in line with compliance and contract standards.

You will be joining our Total Facilities Management team based in Thorpe Le Soken, Colchester. Our Total Facilities Management team delivers integrated asset management and maintenance services across education, leisure, corporate, health and residential sectors. We focus on keeping facilities running smoothly, safely, and efficiently - helping our clients create spaces that work for everyone.

This is a full-time, office based role with the working hours of 8am-4pm, Monday-Friday.

Who we are

Pinnacle Group is a market-leading national provider of housing, neighbourhood and workplace services. With over thirty years of experience, we deliver expert, place-based management and maintenance solutions that enhance the everyday lives of the communities we serve.

We're a people-first organisation with a values-driven culture that has stood the test of time -reflected in the way we care for both our employees and our customers.

Who we're looking for

We're looking for someone who not only meets the key criteria below but also embraces our core values - Trust, Respect, Involve, Challenge, and Deliver Excellence - and is committed to earning and maintaining the confidence of our clients and communities.

Key responsibilities

• Plan, schedule, and coordinate monthly Planned Preventative Maintenance (PPM) activities.
• Contact and liaise with contractors and supply chain partners to confirm works and timings.
• Issue purchase orders and ensure all work is booked and confirmed in advance.
• Track and chase compliance certification, proof of delivery, and maintenance records.
• Follow up on contractor queries and ensure accurate updates are recorded.
• Book and coordinate remedial works arising from completed PPM tasks.
• Communicate with site teams to schedule contractor visits and confirm work logistics.
• Update helpdesk/CAF M tasks to reflect PPM status and outcomes.

Key requirements

• Strong communication and coordination skills.
• Experience working with contractors or within a facilities/maintenance environment.
• Ability to manage multiple tasks and prioritise workload effectively.
• Attention to detail and ability to ensure compliance documentation is complete and accurate.
• Familiarity with PPM planning software or CAFM systems (desirable).

Our offer

We believe that diversity makes us stronger. The more varied our workforce, the better we can understand, reflect and meet the needs of the communities we serve. That's why we actively welcome applications from people of all backgrounds - especially those who represent the communities we work with every day.

As a colleague, you'll be part of an inclusive and supportive culture where you're encouraged to thrive. We're committed to helping you reach your full potential through continuous learning, development opportunities and career progression.

In addition to statutory benefits such as sick pay, maternity/paternity leave, a pension scheme, and annual leave, we offer a wide range of additional benefits tailored to your role and business area, including:

• Maternity/paternity packages
• Flexible Working Arrangements
• Life Assurance
• Enhanced Pension Scheme
• Additional Annual LeavePrivate Medical Insurance
• Cycle to Work Scheme
• Employee Assistance Programme
• Retail Discounts
• Childcare Assistance
• Season Ticket Loans
• Sick Pay Schemes
• Personal Development Plans