Logistics Specialist

eTeam; Aberdeen City; On-site; GBP 30,000 - 50,000; Full time

Job summary

A logistics firm is seeking a Logistics Specialist to manage international shipments and compliance documentation. The role includes coordinating logistics plans, leading shipment reviews, and collaborating with various teams. Applicants should have a strong understanding of Incoterms, excellent communication skills, and advanced proficiency in Microsoft tools. This role is on-site in Aberdeen or Montrose and offers an opportunity to engage in a dynamic logistics environment to ensure smooth project execution.

Qualifications

• Strong understanding of Incoterms and international logistics.
• Preferred knowledge of Duties and Tariffs.
• Self-starter with strong attention to detail.

Responsibilities

• Assist in developing EPC Project Logistics Plans.
• Lead and coordinate regular shipment progress reviews.
• Verify and prepare import/export documents according to customs compliance.

Skills

Understanding of Incoterms

Problem-solving ability

Excellent communication skills

Organizational skills

Advanced Microsoft skills

Job description

Position Title: Logistics Specialist

Job Type: International Logistics Coordinator

Reports To: Logistics Manager (dotted line to Team Leader)

Department: SSPS Logistics

Location: On-site (Aberdeen or Montrose)

Job Purpose

The Logistics/EPC Specialist will support the logistics department by managing the movement of materials into manufacturing and the loadout of finished project products. The role involves coordinating shipments, preparing customs documentation for imports/exports, and performing compliance checks. Experience in Manufacturing or Project environments is preferred.

Key Responsibilities

• Assist in developing EPC Project Logistics Plans, including shipment lookaheads, risk identification, and strategy.
• Lead and coordinate regular shipment progress reviews.
• Optimise logistics planning to reduce shipment volumes, consolidate loads, and control freight costs.
• Collaborate with Manufacturing, Sourcing, Projects, and Materials teams.
• Support monthly reporting on inbound and outbound logistics spend.
• Act as customer point of contact for EPC logistics matters.
• Verify and prepare import/export documents according to customs compliance requirements.
• Support loadouts by arranging kickoff meetings, aligning key parties, and ensuring smooth project execution.
• Maintain carrier compliance at all times.
• Participate in logistics meetings.
• Process transport requests in the freight system.
• Handle escalations for NOR requests via requestors, suppliers and the Logistics 4PL.
• Source cost-effective and efficient transport solutions.

Qualifications & Requirements

• Strong understanding of Incoterms and international logistics.
• Preferred knowledge of Duties and Tariffs.
• Strong problem-solving ability, judgment, initiative, and creativity.
• Excellent communication, influencing and organizational skills.
• Self-starter with strong attention to detail.
• Advanced Microsoft skills (Excel, etc.).
• Training will be provided for logistics systems.

Desired Characteristics

• Self-disciplined, motivated, and comfortable working independently or in teams.
• Willingness to learn, question existing processes, and contribute new ideas.
• Strong organisational skills and ability to communicate clearly with all stakeholders.
• Ability to see the bigger picture, adapt quickly, and stay calm under pressure.