Legal Secretary / Executive Assistant

Coulthursts; Manchester; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A niche legal firm in Manchester is seeking a Legal Secretary/Executive Assistant to support the Managing Director and Senior Solicitors. The role requires excellent communication skills, strong organizational abilities, and attention to detail. Key responsibilities include managing legal documents, maintaining client records, and acting as the first point of contact for new clients. The position demands proficiency in Microsoft Office and a professional demeanor. Employee benefits include 25 days holiday and a company pension.

Benefits

25 days holidays plus bank holidays

Company pension

Qualifications

• Experience as a Legal Secretary or Executive Assistant in a professional sector is essential.
• Must be proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong focus on communication, organization, and attention to detail.

Responsibilities

• Support the Managing Director and Senior Solicitors.
• Manage and prepare legal documents and correspondence.
• Coordinate appointments and meetings.

Skills

Excellent verbal and written communication skills

Strong organisational and multitasking abilities

High attention to detail and accuracy

Proficiency in Microsoft Office Suite

Ability to handle sensitive and confidential information

Professional, approachable manner

Proactive and adaptable

Interest in client welfare and delivering exceptional service

Job description

Legal Secretary / Executive Assistant

Location: Manchester City Centre (with Hybrid Working)

Hours: Full-time, Monday – Friday

Salary: £25,000 to £30,000 dependent on experience

This is a unique opportunity to join an innovative, niche legal firm specialising exclusively in representing clients who have suffered a traumatic brain injury (TBI). Our firm is built on a forward‑thinking strategy that prioritises rehabilitation, care, and support, working collaboratively with healthcare providers and the third sector.

Role

As a Legal Secretary and Executive Assistant, you will play a key role in supporting our Managing Director and Senior Solicitors.

You will need to demonstrate excellent communication, strong organisational skills, and a keen attention to detail.

Key responsibilities

• Support the Managing Director and Senior Solicitors.
• Manage and prepare legal documents, client records and correspondence.
• Communicate with solicitors, clients, and other stakeholders to ensure everyone remains informed.
• Assist on client case files.
• Act as the first point of contact for new clients.
• Coordinate appointments, meetings, and related logistics.
• Support client accounting and billing processes.
• Office Management and Business Management support.

Qualifications and skills

Essential:

• Previous experience as a Legal Secretary or Personal/Executive Assistant within a similar professional sector.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organisational and multitasking abilities.
• High attention to detail and accuracy.
• Ability to handle sensitive and confidential information appropriately.
• Professional, approachable manner and strong interpersonal skills.
• Proactive, adaptable, and able to work both independently and collaboratively.
• A genuine interest in client welfare and delivering exceptional service.

Desirable but not required:

• Previous experience in personal injury or clinical negligence law.
• Experience of Legal Practice/Case Management systems.

Employee benefits

• 25 days holidays plus bank holidays (8 days).
• Company pension.

No Agencies

How to Apply

Please apply by sending a covering letter and CV to [e-mail]. In your covering letter, please indicate your notice period, current position and salary.

The interview will be a two‑stage process: The first stage will be a telephone interview, and if successful you will be invited to a face‑to‑face interview.