Legal Secretary

Owen Reed Ltd; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious law firm is seeking a Legal Secretary to provide high-level administrative and secretarial support to attorneys. The role includes drafting legal documents, managing calendars, and liaising with clients. Ideal candidates have proven legal secretarial experience, strong typing skills, and proficiency in Microsoft Office. Attention to detail and ability to handle confidential information are essential. This position offers a dynamic work environment in London, and is perfect for team players committed to excellent client service.

Qualifications

• Proven legal secretarial experience in a law firm environment.
• Strong typing and transcription skills (70 wpm) with excellent English and grammar.
• Highly organized with the ability to prioritize and manage competing demands.
• Proactive, flexible, and professional, with strong interpersonal skills.
• Able to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Draft, proofread, format, and transcribe legal documents accurately.
• Maintain attorneys’ calendars, deadlines, and timesheets.
• Manage incoming/outgoing mail, emails, and records.
• Schedule meetings, conferences, and travel arrangements.
• Maintain e-filing systems, client files, and CRM contact records.
• Provide administrative support during team absences or peak workloads.
• Liaise with internal teams and clients professionally.

Skills

Legal secretarial experience

Typing and transcription skills (70 wpm)

Organizational skills

Professional interpersonal skills

Microsoft Office proficiency

Confidentiality maintenance

Tools

Legal document management systems

Job description

Location

London

Hours

35 hours per week

Department

Secretarial

Reports to

Associate Director, Secretarial Services

The Role

You will provide high-level administrative and secretarial support to fee earners, ensuring accurate and professional document production, efficient calendar management, and smooth day-to-day operations. You will handle correspondence, legal documents, travel arrangements, and client communications, maintaining confidentiality and attention to detail at all times.

Key Responsibilities

• Draft, proofread, format, and transcribe legal documents accurately.
• Maintain attorneys’ calendars, deadlines, and timesheets.
• Manage incoming/outgoing mail, emails, and records.
• Schedule meetings, conferences, and travel arrangements.
• Maintain e-filing systems, client files, and CRM contact records.
• Provide administrative support during team absences or peak workloads.
• Liaise with internal teams and clients professionally.

Skills & Experience Required

• Proven legal secretarial experience in a law firm environment.
• Strong typing and transcription skills (70 wpm) with excellent English and grammar.
• Highly organised with the ability to prioritise and manage competing demands.
• Proactive, flexible, and professional, with strong interpersonal skills.
• Proficient in Microsoft Office and legal document management systems.
• Able to maintain confidentiality and handle sensitive information appropriately.

Ideal Candidate

You are a resourceful team player, capable of working in a fast-paced environment while delivering accurate, professional, and timely support to attorneys. You enjoy taking initiative, are attentive to detail, and committed to providing excellent client service.