Legal Assistant (Transaction Support) Residential Property

Howells Solicitors; Cardiff; On-site; GBP 40,000 - 60,000; Full time

Job summary

A reputable law firm in Cardiff is seeking enthusiastic Legal Assistants to join their Residential Conveyancing team. The role involves supporting solicitors and ensuring an excellent level of customer service. Responsibilities include managing client interactions, preparing documents, and compliance with regulations. Key qualifications include strong organization, attention to detail, excellent customer service skills, and proficiency in Microsoft Office. Join a supportive environment that offers competitive salary and extensive annual leave benefits.

Benefits

Competitive Salary

Annual Leave: 23 days plus holidays

Gym Discounts

Growth & Development opportunities

Milestone Recognition

Refer a Friend Scheme

Qualifications

• Previous experience in an administrative role is essential.
• Ability to prioritize workload and work accurately with attention to detail.
• Familiarity with dictation and strong typing skills.

Responsibilities

• Interact daily with clients and update various stakeholders.
• Prepare draft documents and issue sales contracts.
• Order searches and mortgage redemption figures.
• Manage client communications and adherence to compliance procedures.
• Provide comprehensive support to conveyancing solicitors.

Skills

Excellent customer service skills

Strong organizational skills

Attention to detail

Proficiency in Microsoft Office

Good communication skills

Ability to work under pressure

Job description

Overview

We are looking for enthusiastic and engaged Legal Assistants to join our busy Residential Conveyancing team. This role will provide direct support to fee earners within the Residential Conveyancing Team, to enable them to operate at optimum efficiency, in addition to ensuring clients receive an excellent level of customer service throughout the transaction process.

Responsibilities

• Day to day interaction with new clients and updating clients / agents / solicitors where necessary.
• Taking client instructions, checking ID, source of funds, gift deposits, etc.
• Preparing draft documents and issuing sales contracts.
• Requesting mortgage redemption figures.
• Ordering searches.
• Replying to sales enquiries on both freehold / leasehold properties.
• Drafting transfer deeds.
• Dealing with exchange of contracts on sales and purchases.
• Ordering mortgage advances, undertaking pre completion searches.
• Setting up completions.
• Dealing with client enquiries and communicating with a variety of third parties.
• Adherence to AML, client care and compliance procedures.
• Providing full support to the conveyancing solicitors to enable them to operate efficiently.
• Preparing correspondence using our case management system.
• Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files.
• Preparing mail and enclosures for dispatch.

What We’re Looking For

• Previous experience working in an administrative role is essential.
• Friendly and helpful team player.
• Excellent customer service skills.
• Well organised with ability to prioritise workload.
• Ability to work accurately with a good attention to detail.
• Able to use Microsoft Office packages and good typing skills.
• Excellent listening and communication skills, both verbal and written.
• Familiar with dictation.
• Resilient and calm under pressure.
• Excellent keyboard and word processing skills.
• Possess high levels of speed and accuracy.
• Have a good telephone manner and be comfortable speaking with clients on the telephone.
• Highly organised, methodical, and adaptable.

What You’ll Receive

• Competitive Salary
• Annual Leave: Enjoy a minimum of 23 days each holiday year, plus bank holidays and extra time off to unwind, including an additional personal day, a day off for your birthday, and a discretionary paid day during the Christmas break.
• Annual Leave Purchase Scheme: Option to buy up to 3 extra days of leave annually to support your work-life balance.
• Gym Discounts: Access discounted memberships to help you stay active and healthy.
• Growth & Development: We’re invested in your career with opportunities for learning and advancement.
• Milestone Recognition: Celebrate your dedication with recognition and awards for key milestones.
• Events: Take part in various networking, corporate, and charity events throughout the year.
• Refer a Friend Scheme: Get rewarded for referring talented friends and connections to join the team.

If you have any questions about this opportunity, please email [e-mail]

Successful candidates will be subject to a basic or enhanced DBS disclosure dependent on the role. Permanent employment is conditional on having a satisfactory DBS check. You will therefore be asked to disclose any unspent convictions during the recruitment process.