Legal Administrator

Capsticks; Leeds; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading regulatory law firm based in Leeds is seeking a detail-oriented professional to prepare regulatory bundles, maintain document integrity, and coordinate office tasks. The ideal candidate must excel in organisation, communication, and teamwork, ensuring high service standards. This role demands a proactive mindset and technical proficiency in document management to support case preparation in a fast-paced environment.

Qualifications

• Attentive to detail with strong organisational skills.
• Technical proficiency in handling regulatory documentation.
• Excellent verbal and written communication skills.

Responsibilities

• Prepare bundles of case evidence for hearings.
• Bookmark and index documents for easy navigation.
• Coordinate administrative tasks with Central Services.
• Maintain organised digital files and documentation.

Skills

Attention to detail

Organisation and time management

Technical proficiency

Strong communication skills (verbal and written)

Team collaboration

High level of accuracy

Job description

Responsibilities

• Prepare bundles including correspondence, exhibits, hearing materials, and other types of case evidence (CE).
• Bookmark and index bundles for easy navigation and reference.
• Perform redactions and extractions as required.
• Provide document passwords telephonically; include the central Softphone number in all correspondence requiring a password.
• Coordinate printing, scanning, copying, and other tasks with Central Services (formerly Docucentre).
• Password protect documents for FEs and embed documents in Word files for distribution.
• Update details on the VF system.
• Add FE e-signatures to documents and letters.
• Hyperlink documents and maintain organised digital files.
• BER requests (SWE)
• Contacting client to advise upload to portal through app (CP, EM, etc.) (SWE)

Key Skills

• Attention to detail
• Organisation and time management
• Technical proficiency
• Sttrong communication skills both verbal and written
• Team collabation and the ability to work alongside others
• Uphold service standards with a high level of accuracy

The Regulatory Division is ranked in the top tier in the Legal 500 and Chambers UK directories for Professional Discipline. Our expertise in both health and regulation sets us apart from the competition. Our purpose is to deliver results that matter. We are proud to be the firm of choice for organisations who work to make a difference. We are committed to putting people first, doing the right thing and forward thinking.

We have handled many thousands of regulatory cases over the last 20 years, covering case investigation, preparation and presentation. We work for seven of the ten health and social care regulators, as well as regulators in legal services and education. We have worked on some of the most complex and high profile cases faced by professional regulators, including for our own regulators, the Solicitors Regulation Authority (SRA) and the Bar Standards Board (BSB).

Our reputation across the regulatory sectors built on providing proportionate, timely and high quality case preparation and presentation and a service that demonstrates value for money. Our breadth of experience means that we are at the forefront of regulation, legislative and policy changes and best practice. We have the experience, resources and systems in place to deliver the services to a high quality and within agreed time frames.