Lead Clinical Trials Coordinator

IDA Recruitment Ltd; City of Westminster; On-site; GBP 46,000 - 55,000; Full time

Job summary

A prominent healthcare organization is looking for an experienced Lead Clinical Trials Coordinator in London. In this crucial role, you will manage clinical trials in ophthalmology, oversee a high-performing team, and liaise with sponsors to meet compliance and recruitment targets. You need a minimum of 5 years' experience in clinical trials management, excellent leadership skills, and a strong understanding of ICH-GCP standards. Competitive salary up to £55,000 with opportunities for professional growth.

Qualifications

• Minimum 5 years’ experience managing or coordinating clinical trials.
• Demonstrated success in meeting recruitment targets.
• Strong working knowledge of ICH‑GCP and regulatory requirements.

Responsibilities

• Oversee delivery of clinical studies ensuring adherence to standards.
• Lead feasibility assessments and manage study timelines.
• Handle day‑to‑day site operations and maintain accurate data entry.

Skills

Clinical trial management

Ophthalmology knowledge

ICH-GCP compliance

Leadership

Data analysis

Tools

EDC systems

Job description

Lead Clinical Trials Coordinator - Private Ophthalmic Institute

Salary: Up to £55,000 (dependent on experience)

Location: Harley Street, London

Contract: Full-time, Permanent

About the Role

We’re seeking an experienced and proactive Lead Clinical Trials Coordinator to take ownership of our expanding ophthalmic clinical trials programme. This is a pivotal position in one of the Institute’s most important growth areas, with responsibility for study delivery, team leadership, and sponsor relationships.

You’ll oversee a small, high‑performing team and work closely with pharmaceutical and medical device partners to ensure our trials meet recruitment, compliance, and quality targets. This is an exceptional opportunity for a driven professional to lead from the front and shape the direction of a growing research portfolio.

Key Responsibilities

• Programme Leadership & Governance
• Lead the end‑to‑end delivery of all clinical studies, ensuring adherence to ICH‑GCP, protocol, ethics, and data protection standards.
• Manage study timelines, milestones, and risk mitigation across all active and upcoming trials.
• Support investigators with medical oversight, protocol clarifications, and safety communications.
• Maintain audit readiness through meticulous document control and process compliance.
• Study Start‑Up & Feasibility
• Lead feasibility assessments and communicate site capabilities to sponsors and CROs.
• Drive rapid study start‑up including contracts, budgets, and submissions.
• Develop efficient site workflows and patient pathways to accelerate recruitment and optimise data quality.
• Recruitment & Retention
• Deliver study recruitment targets through effective referral networks and patient engagement.
• Monitor screen‑fail rates and implement data‑driven recovery strategies.
• Operations & Data Management
• Oversee day‑to‑day site operations, ensuring smooth clinic flow and accurate, timely data entry.
• Maintain all logs, trackers, and study databases with strong version control.
• Coordinate data queries, interim analyses, and database lock activities.
• Sponsor & CRO Liaison
• Act as the main point of contact for sponsors and CROs.
• Lead site visits and monitoring interactions with professionalism and clarity.
• Provide concise progress reports and performance updates to stakeholders.
• Financial Oversight
• Work with the Accounts team on study budgets, invoicing, and financial tracking.
• Support contract negotiation, milestone payments, and cost control.
• People Leadership
• Line‑manage and mentor clinical trials staff, providing clear goals and feedback.
• Lead onboarding, training, and professional development initiatives.
• Imaging & Clinical Duties
• Learn and perform patient imaging using advanced ophthalmic diagnostic equipment.
• Ensure patient experience and data integrity remain at the foreground of all trial activities.
• Publications & Research Support
• Assist in data analysis and the preparation of abstracts, posters, and manuscripts for conferences and journals.

About You

• Minimum 5 years’ experience managing or coordinating clinical trials, ideally within ophthalmology or medical devices.
• Demonstrated success in meeting recruitment targets and reducing study start‑up timelines.
• Strong working knowledge of ICH‑GCP, ethics, and regulatory requirements.
• Proficient with EDC systems and confident analysing performance metrics.
• Excellent communication, organisational, and leadership skills, with a compassionate approach to patients.