JD PP- Project Financial Admin

South East Fermanagh Foundation; Lisnaskea; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A charitable organization in Northern Ireland is seeking a Project Financial Administrator to oversee financial management and administrative support for the VSS PULSE project. The ideal candidate should have a part-qualified accounting background with at least 2 years of experience in budget management and payroll processing, as well as proficiency in cloud accounting software like Xero. The role offers hybrid working opportunities and a supportive workplace culture.

Benefits

Generous annual leave allowance

Paid sickness leave

Bonus leave day at Christmas

Hybrid working opportunities

Flexible office hours

Staff Wellness Framework

Employee Assistance Program

Financial support for CPD training

Team-building events

Qualifications

• A minimum of 2 years' practical experience in budgeting and variance analysis.
• Experience in processing payroll and cloud accounting.
• Use of Microsoft Excel for reporting and analysis.

Responsibilities

• Manage financial oversight for VSS PULSE project.
• Assist with cloud-based accounting management.
• Prepare monthly, quarterly, and annual financial reports.

Skills

Budget management

Experience in cloud accounting software

Payroll processing

Microsoft Excel for data manipulation

Education

Part-qualified in accounting or equivalent

Fully Qualified Accounting Technician

Tools

Xero

Job description

Background

The PEACEPLUS Programme is a unique cross‑border structural funding programme aimed at reinforcing progress towards a peaceful, stable, and prosperous society in Northern Ireland and the border counties of Ireland. PEACEPLUS has been designed to build upon the achievements of the previous PEACE IV programme.

The PEACEPLUS Programme is supported by the European Union, the UK Government, the Northern Ireland Executive, and the Irish Government. It is managed by the Special EU Programmes Body (SEUPB).

Purpose of the Role

The Project Financial Administrator is responsible for providing financial management, oversight and administrative support in relation to the VSS – PULSE Project. They must manage, plan and provide financial support services for all VSS PULSE activities, ensuring that there is a robust system of risk management, control and governance in place throughout the project.

The Finance and Administration Officer will serve as the central point for advice and guidance to the organisation on all financial and administrative matters pertinent to the project and must work closely with VSS and SEUPB to ensure that all required project deliverables are achieved to a high-quality standard.

Responsibilities

• Financial management of the VSS PULSE funded project, including budgeting, cash flow management, project reporting and claim submission
• Assist with managing and maintaining cloud‑based accounting software, ensuring accurate data entry and tracking of financial transactions
• Support daily reconciliations, accounts payable and receivable, and financial reporting processes within the cloud platform
• Process payroll accurately and on time, ensuring compliance with statutory regulations and company policies, maintaining employee payroll records, managing deductions, and addressing payroll‑related queries
• Ensure the appropriate financial procedures, controls and structures are adhered to for the safe, effective, efficient and economic management of public funds
• Assist with organisational month end closure to include production of monthly management accounts for the VSS PULSE project, including analytical review and variance analysis
• Ensure data integrity and oversee reconciliations of all balance sheet and profit and loss accounts
• Preparation of monthly, quarterly and annual returns to SEUPB and VSS as required
• Liaison with VSS and external controllers to submit all claims for verification within required timescales
• Management of all VSS PULSE funded procurement to ensure adherence to SEUPB procurement rules, and provision of advice, direction and guidance on the key principles of public sector procurement, ensuring value for money is embedded within the organisation
• Support the annual budgeting process, liaising with VSS PULSE Network budget holders to report on actual, forecast and budget expenditure
• Ensure the timely distribution of payments to corporate suppliers in line with PEACEPLUS Programme policies and procedures
• Prepare and collate monthly data and monitoring as per requirements of SEUPB, VSS, and SEFF
• Provide wider finance and admin support to colleagues across SEFF’s teams
• Liaison point for office base of work responding to Office Manager
• Any other duties as reasonably requested by SEFF Senior Management

Qualifications

By the closing date for applications, candidates must be able to demonstrate:

• A part‑qualified member of one of the professional bodies listed below
• The Chartered Institute of Management Accountants
• Chartered Accountants Ireland
• The Institute of Chartered Accountants in Scotland
• The Institute of Chartered Accountants in England and Wales
• The Association of Chartered Certified Accountants
• The Chartered Institute of Public Finance and Accountancy
• The Institute of Certified Public Accounts in Ireland; or equivalent OR
• A Fully Qualified Accounting TechnicianAND

A minimum of 2 years’ practical experience in all of the following areas:

• Budget management including analysis of variances and preparation of reports for senior management
• Experience in the use of cloud accounting software such as Xero
• Experience in processing payroll
• Use of Microsoft Excel for data manipulation and reporting
• Month end closure to include reconciliation of control accounts and compilation of month end management accounts
• Internal or external audit processes
• Working with non‑financial departments within an organisation to provide finance support and analysis
• Developing processes and procedures to include implementation of best practice arrangements

FOR THOSE CANDIDATES WHO CANNOT MEET THE QUALIFICATIONS LISTED ABOVE - PLEASE DEMONSTRATE A MINIMUM OF 5 YEARS IN THE FOLLOWING AREAS:

• Budget management including analysis of variances and preparation of reports for senior management
• Experience in the use of cloud accounting software such as Xero
• Experience in processing payroll
• Use of Microsoft Excel for data manipulation and reporting
• Month end closure to include reconciliation of control accounts and compilation of month end management accounts
• Internal or external audit processes
• Working with non‑financial departments within an organisation to provide finance support and analysis
• Developing processes and procedures to include implementation of best practice arrangements

Employee Value Proposition

• A generous annual leave allowance
• Paid sickness leave
• A bonus leave day at Christmas
• Hybrid and flexible working opportunities
• Flexible office hours
• A staff Wellness Framework
• A full Employee Assistance Program
• Financial support and investment towards CPD training opportunities
• Great workplace culture and team‑building events