IT Administrative Assistant

Teva Pharmaceuticals; Castleford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading pharmaceuticals company is looking for an ITOA Administrative Assistant in Castleford. This role involves coordinating internal IT communications, managing administrative tasks, and supporting the IT team's needs. Candidates should have experience as an administrative assistant, be well-organized, and possess strong multitasking and communication skills. The role comes with various benefits like flexible rewards and private medical insurance.

Benefits

25 days of annual leave

Enhanced pension scheme

Private medical insurance

Structured training and development programme

Qualifications

• Previous experience as an administrative assistant preferably in an IT environment.
• Qualification(s) in Business Administration, IT, or Customer Service is advantageous.
• Proficiency with office software (M365) and basic understanding of IT terminology.

Responsibilities

• Serve as the primary point of contact for internal ITOA requests and communications.
• Schedule and coordinate meetings and project timelines for the IT team.
• Assist in preparing and distributing IT documentation and presentations.
• Onboard new suppliers and maintain supplier records.
• Manage inventory of IT equipment and assist with procurement.

Skills

Previous experience as an administrative assistant

Well organized with strong multitasking skills

Confident communicator

Attention to detail

Discretion handling confidential information

Customer service focus

Education

Qualification(s) in Business Administration, IT, or Customer Service

Tools

Office software (M365)

Procurement systems

Job description

Who We Are

Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List. Today, at least 200 million people around the world take one of our medicines every single day. An amazing number, but we’re always looking for new ways to continue making a difference, and new people to make a difference with.

A Day In The Life Of A ITOA Administrative Assistant

The ITOA Administrative Assistant plays a key support role within the ITOA European organization, helping to ensure smooth operations by handling administrative tasks for the region. The ITOA Administrative Assistant is responsible for coordinating both the internal IT team and outsourced vendors / partners as required and acts as the point of contact for supporting day-to-day and project-related administrative tasks.

Major duties and responsibilities :

• Serve as the primary point of contact for internal ITOA requests and communications (European Region).
• Schedule and coordinate meetings, training sessions, and project timelines for the IT team.
• Assist with the preparation, formatting, and distribution of IT documentation, reports, and presentations.
• Supplier Management - Onboard new suppliers into the Ariba system. Maintain and update supplier records.
• Maintain inventory of IT equipment and supplies; assist with procurement and asset tracking.
• Support onboarding and offboarding processes by coordinating IT access, hardware, and software setup.
• Manage and update ITOA department records, including software licenses, contracts, and service agreements.
• Process invoices and purchase orders related to ITOA purchases.
• Liaise with vendors and service providers as needed.
• Ensure compliance with company policies and IT security procedures.

Location Of The Position

Either our Ridings Point , Castleford site or Runcorn

Your Experience And Qualifications

Do You Have :

• Previous experience as an administrative assistant, preferably in an IT or technical environment.
• A qualification(s) within Business Administration, IT or Customer Service would be advantageous.
• Proficiency with office software (M365) and a basic understanding of IT terminology and processes.
• Experience with asset management or procurement systems.

Are You :

• Well organised with strong multitasking skills.
• A confident communicator both in writing and verbally.
• Bringing a keen eye for detail and proactive in your approach to problem-solving.
• Able to handle confidential information with discretion.
• Comfortable working independently and as part of a technical team.
• Prioristing professionalism and placing upmost importance on customer service delievery.
• Able to work in a fast-paced environment and handle multiple tasks simultaneously.

If so, we'd value hearing from you!

Enjoy A More Rewarding Choice

We support our people through every stage of their journey with us. Our flexible reward platform puts you in control, empowering you to tailor your benefits to fit your lifestyle, priorities, and what matters most to you. With 25 days of annual leave that grows with your service, the flexibility to purchase additional days, and two dedicated volunteering days each year, your time off is truly yours to enjoy, recharge, and give back. We prioritise your health with private medical insurance, life assurance, critical illness cover, and income protection.

Whether you're growing your family or pursuing new adventures, our enhanced maternity and paternity leave, sabbaticals, and hybrid working policies are here to support you through life’s most meaningful moments. Financial wellbeing matters too, which is why we offer an enhanced pension scheme, access to a discount store, and free financial coaching through Bippit.

To help you grow with confidence, we offer a structured training and development programme tailored to your role and department, equipping you with the tools, knowledge, and support you need to thrive.