Information Controller

VolkerWessels UK Ltd; Preston; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading civil engineering firm in Preston is seeking an experienced site-based Information Controller. This role involves providing document control support on multiple projects, sharing guidance with teams, and monitoring workflows within the Common Data Environment (CDE). Candidates should have excellent IT skills, knowledge of CDE platforms like Asite, and proven experience as a Document Controller. The position offers competitive salary and various benefits, fostering a culture of inclusivity and fairness.

Benefits

Competitive salary

Annual leave with an additional day off on your birthday

Private medical care

Pension

Life Assurance

Training and development opportunities

Qualifications

• Proven work experience as a Document Controller or similar role essential.
• Awareness of standards reflecting the control of information including ISO 19650 & PAS1192.
• CDE knowledge, specifically Asite, would be advantageous.

Responsibilities

• Provide document control support for busy project environments.
• Monitor CDE workflows to ensure no process delays.
• Share Information Management/CDE guidance with internal teams.

Skills

Excellent IT skills including Word, Excel, PowerPoint, E-Mail and Internet

CDE knowledge, specifically Asite

Working knowledge of SharePoint content management

Familiarity with quality processes and standards including ISO 19650 & ISO 9001

Proven work experience as a Document Controller

Experience delivering project information across multiple CDE/EDMS platforms

Job description

Overview

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.

An exciting opportunity for an experienced and enthusiastic site-based Information Controller to join a busy project team supporting activities within VolkerStevin across multiple projects. VolkerStevin has adopted the Common Data Environment (CDE) Asite, and the role will support projects using this tool as well as new projects implementing the CDE. The candidate will provide efficient day-to-day information control for project data. The role will be varied and include travel to project sites located across the north-west initially. The role of Information Controller within the business is evolving as we adapt to a more digital approach to project delivery, offering an opportunity to join a fast-paced business leading digital innovation for multi-dimensional construction.

The successful candidate should be an experienced and technically minded person ready to provide document control support for busy project environments, working under the guidance of the Project Information Manager with ongoing personal, professional, technical and leadership development to enable progression within the business.

This role is predominantly based in our Preston head office; however, the successful candidate will be expected to visit project sites periodically, so a driving license and access to a vehicle are prerequisites.

Responsibilities

• Platform administrative support to the project team
• Monitoring CDE workflows to ensure the system works and no process delays to approve data
• Controlling incoming and outgoing data exchange
• Photocopying and filing, scanning of data to be stored on the CDE (Common Data Environment)
• Maintaining document registers where used
• Sharing Information Management/CDE guidance with internal teams and as part of the supply chain pack
• Document control QA checks on naming conventions, system use and adherence to Information Management protocol
• Ensuring all documents are checked and submitted on time prior to submission due dates
• Ensuring documents are kept in the correct place and department file archive
• Maintaining quality to avoid operational problems

• Maintain and accurately update information in the electronic document management system (Asite)
• Assist and guide the project team in utilising the electronic data management system and document management process
• Ensure CDE security is maintained to allow only relevant parties access to specified content
• Handover compiling support for practical completion
• Ensure documentation, drawings and specifications are up to date and at the correct revision
• Apply the document management process across project teams or during transition to operations
• Act as a point of contact for platform support for internal and external staff (suppliers)
• Act as CDE superuser and provide one-to-one support where needed
• Attend Information Management/CDE progress meetings
• Monitor multiple platforms to ensure the correct system is used and minimise data duplication where necessary

And any further general document control duties to support project delivery.

About you

• Excellent IT skills including Word, Excel, PowerPoint, E-Mail and Internet
• CDE knowledge, specifically Asite, would be advantageous
• Working knowledge of SharePoint content management would also be an advantage
• Awareness of standards reflecting the control of information including ISO 19650 & PAS1192
• Proven work experience as a Document Controller or similar role essential
• Familiarity with quality processes and standards including ISO 19650 & ISO 9001
• Experience of delivering project information across multiple CDE/EDMS platforms

If your past experience doesn\'t match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly policies including enhanced maternity benefits
• Employee Assistance programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service

Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at

Additional information

Note for Recruitment Agencies:

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries be directed

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

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