IFA Administration Assistant

North Oak Recruitment; East Midlands; On-site; GBP 40,000 - 60,000; Full time

Job summary

A well-established recruitment agency is seeking an IFA Administration Assistant to join a prestigious team on the outskirts of Derby. The role involves client servicing, administration, and providing support to Financial Planners. Ideal candidates will have strong communication skills and relevant experience in an IFA environment. This full-time office-based position offers a competitive salary and an opportunity to grow within a respected firm.

Benefits

Competitive salary

Office-based work environment

Qualifications

• 2 years’ experience in an Independent Financial Adviser (IFA) firm preferable.
• Strong ability to build business relationships.
• Experience in AML / KYC regulatory checks.

Responsibilities

• Request and manage client information from providers.
• Prepare business packs and conduct client reviews.
• Support Financial Planners and handle client calls.

Skills

Empathy

Independence

Attention to detail

Communication skills

Organizational skills

Tools

Intelliflo

Defaqto Engage

SmartSearch

Job description

IFA Administration Assistant

Derby Outskirts

Salary c£26,000 pa + benefits

Full time position, office based (our Ref AL1392)

My client is a long-established IFA with Chartered Financial Planner Status and they have an exciting new opportunity for an individual with previous experience within wealth management to join their team based on the outskirts of Derby.

The Role:

Client Servicing and Administration:

• Request and chase Letters of Authority and other client information from providers.
• Complete risk profiling questionnaires and provide results to Financial Planners.
• Prepare new business packs and client welcome packs.
• Support the Financial Planning Administrator in processing new business applications, top-ups, and plan increases.
• Carry out annual client reviews, including preparing valuation reports, letters, and review packs.
• Complete post-client review transaction work, such as fund switches / rebalances where there are no tax implications.

Operational Support:

• Manage incoming post, including scanning, sorting, and distributing appropriately.
• Handle client and provider calls professionally and efficiently.
• Manage and chase commission statements, ensuring accurate records are maintained.
• Conduct AML / KYC checks in line with regulatory requirements.
• Perform general scanning, filing, and document management tasks.

Team and Compliance Support:

• Provide assistance to the Financial Planning Administrator with day-to-day duties, and cover responsibilities during their absence.
• Support Financial Planners with administrative tasks, client preparation work, and post-meeting follow-ups.
• Assist the Head of Compliance with management data and reporting when required.

Skills, Knowledge and Qualifications Required:

• Ability to empathise and build strong business relationships
• Comfortable working both independently and as part of a team, with a commitment to maintaining accuracy, attention to detail and confidentiality in all tasks.
• Excellent communication skills and a professional, client-focused attitude.
• Experience with Intelliflo, Defaqto Engage, and SmartSearch is highly desirable.
• Ideally 2 years’ experience working within an Independent Financial Adviser (IFA) firm.
• Proactive, organised, and able to adapt to changing priorities and support Financial Planners, Financial Planning Administrator and Paraplanner as needed.

If this role is of interest, please apply with an up to date CV. We aim to respond to all applications within 10 days. By submitting your CV you consent to it being retained for use in connection with this and future relevant and / or similar vacancies, you can of course, opt out of this at any time by emailing us. Full Privacy Notice can be found on our website