HR Assistant (Ipswich)

Taylor James Resourcing; City Of London; Hybrid; GBP 28,000 - 30,000; Full time

Job summary

A recruitment agency is seeking an experienced HR Administrator to join their team in London. The role involves managing employee documentation, preparing contracts, and conducting exit interviews. Candidates should have at least 12 months of HR experience, strong Word and Excel skills, and be ready to work in a hybrid model. The salary ranges from £28,000 to £30,000 per annum.

Qualifications

• At least 12 months of experience in HR administration.
• Ability to manage employee documentation accurately.
• Strong communication and relationship-building skills.

Responsibilities

• Prepare job requisitions and manage reference requests.
• Update employee details in the HR system.
• Conduct exit interviews and support payroll preparation.

Skills

HR experience

Strong educational background

Word skills

Excel skills

Tools

SuccessFactors

Job description

Our client is seeking an HR Administrator with at least 12 months of experience to join their busy team. This is a hybrid working role, with 3 days in the office based in Ipswich and 2 days from home.

Ideally, you will have HR experience, a strong educational background, and solid Word and Excel skills.

Responsibilities:

• Prepare job requisitions, offer approvals, and job changes for approval within the HR system (SuccessFactors) for new hires, leavers, employee contractual changes, and contingent workers.
• Manage all reference requests and prepare/issue employment references, including mortgage and tenancy, employment confirmation, and leavers.
• Update SuccessFactors with employee details where necessary and ensure the complete accuracy of the data is held within the system.
• Prepare contracts, new starter packs, and create new electronic employee files, ensuring all documentation is completed to a high standard and filed accordingly.
• Coordinate first-day activities and organize group induction sessions for new joiners.
• Arrange and conduct feedback sessions with new employees.
• Prepare and issue any other documentation needed for the end-to-end employee lifecycle, including probation, salary letters, family-friendly, internal transfers, change in roles, leavers, etc., and contingent worker documents.
• Conduct exit interviews with departing employees.
• Actively build and maintain relationships with the global HR Community and support with process and system education when necessary.
• Conduct pre-employment background checks, collecting copies of right to work documentation prior to the start date, reviewing the completed checks, and following up with any discrepancies in a timely manner.
• Support with minute-taking and other activities during grievance and disciplinary processes.
• Assist with monthly payroll preparation to ensure all changes are accurately processed prior to the monthly deadline.

The role offers a competitive salary of £28,000 - £30,000 per annum and is a permanent position based in London.