HR and Office Administrator

Research Infinity; Royal Leamington Spa; On-site; GBP 25,000 - 35,000; Full time

Job summary

A charitable organization in Leamington Spa is seeking an administrative role to handle HR and safeguarding documentation, onboarding processes for new staff, and health and safety management. The candidate will maintain accurate records, administer employee schemes, and ensure office supplies are well stocked. This role requires strong organizational skills and discretion in handling confidential information. A dynamic environment that supports organizational growth is offered.

Qualifications

• Experience in administrative management, ideally within a charity or non-profit environment.
• Strong organizational skills to maintain accurate records and documentation.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain filing for safeguarding documentation and personnel records.
• Administer effective onboarding processes for new staff and trustees.
• Support health schemes and ensure compliance with safety procedures.

Job description

My client is a charity based in Leamington Spa. This role is responsible for a number of administrative elements of the organisation.

HR and Safeguarding

• Maintaining the filing for Safeguarding documentation
• Following Safer Recruitment procedures, including processing reference and disclosure checks for all posts
• Maintain the filing for personnel records for all staff, supervisors, mentors and any other third parties, ensuring all records are complete and up to date.
• Administer the effective onboarding for new staff and trustees through induction.
• To support Investors in People commitments through collating training needs, providing data on Learning & Development activities undertaken and helping to organise training activities.
• Provide administrative assistance with health schemes and other employee schemes.
• Monitor and maintain up to date records on the HR system.
• Support where necessary the writing and printing of general letters.
• Maintaining confidential information at all times to ensure discretion when dealing with personnel issues.
• Issue paperwork relating to the annual Appraisal Process and monitor progress against agreed dates.

Health and Safety

• Become a qualified First Aider at Work and be prepared to administer first aid in the office.
• Become a Fire Marshal for the office.

Administrative Management of Properties

• Ensure the office equipment, security and fire installations are regularly maintained and serviced.
• Ensure we have sufficient general stock eg, stationary, office equipment, refreshments, and other office supplies as relevant
• Provide reception support, including answering the door, dealing with postage, couriers and switchboard cover if required

General

• Maintain accurate records in relation to supplier information and associated contracts.
• Ad-hoc projects to support the development and the growth of the organization.