Health Records Manager

NHS; Oxford; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading healthcare provider in Oxford is seeking a Health Records Manager to oversee the operational management of their Health Records Office. The ideal candidate should have strong organizational and interpersonal skills, alongside expertise in data protection legislation. You will provide legal advice on compliance and develop training programs for staff to uphold patient information rights. This role offers excellent benefits including career progression and a competitive pension scheme, primarily office-based with occasional remote work.

Benefits

Excellent opportunities for career progression

27 days annual leave, plus bank holidays

NHS Discount

Competitive pension scheme

Lease car scheme

Cycle to work scheme

Employee Assistance Programme

Qualifications

• Educated to master's level with a relevant postgraduate diploma or substantial experience.
• Detailed specialist knowledge of Information Governance and health records legislation.
• Significant experience in applying legislative knowledge to complex situations.

Responsibilities

• Oversee operational management of the Health Records Office.
• Provide expert legal advice on regulatory compliance to stakeholders.
• Develop training programs to improve staff compliance and skills.

Skills

Organizational skills

Interpersonal skills

Understanding of legislation

Education

Master's level education or equivalent experience

Project Management Qualification

Tools

Redaction software

Job description

Are you highly organised and passionate about data protection, information rights, and delivering a high-quality health records service?

We are seeking a proactive and knowledgeable Health Records Manager to lead our Health Records Office. Candidates with prior experience of applying data protection legislation to their work and those possessing transferable skills suitable for leading a Health Records team are encouraged to apply.

As a Health Records Manager, you will assume responsibility for the operational management of the Health Records Office, providing expert legal advice to patients, staff, and key stakeholders. You will ensure robust compliance with the Data Protection Act (2018), UK GDPR, and other relevant legislation, while developing and maintaining a service that upholds patients' information rights and meets statutory deadlines.

The successful candidate will have excellent interpersonal, communication, and presentation skills and be able to demonstrate a strong interest in understanding legislation relating to health records. A proven history of proactive participation in self-development and continued learning will be advantageous.

This role is predominantly office-based, with occasional opportunities for remote work and travel to Oxford Health sites.

Interviews will take place in person on the 20th January, as a part of the interview you will be asked to present a presentation.

Main duties of the job

Core Responsibilities: Leadership & Service Delivery

• You will oversee the operational management of the entire Health Records Office, ensuring smooth, efficient, and compliant service delivery day-to-day.
• You will manage and proactively develop the Health Records service, consistently ensuring that we not only meet but exceed all statutory deadlines and requirements.

Specialist Expertise: Compliance & Guidance

• You will be our dedicated, highly specialist legal advisor. We rely on you to provide critical, expert guidance to patients, staff, managers, and key stakeholders on all matters of regulatory compliance.
• You will ensure absolute adherence to crucial legislation, including the Data Protection Act (2018), UK GDPR Regulations (2020) and all relevant national audit requirements.
• You are responsible for championing the information rights of our patients, embedding practices that ensure these rights are always appropriately respected.
• You will proactively identify risks and vulnerabilities in our record-keeping systems and processes.
• You will design and deliver essential training programmes to address knowledge gaps, elevating the skill and compliance level of staff across the organisation.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Assistants
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

**JD is currently going through evaluation **

Person Specification

Qualifications

• Educated to masters level with either a relevant post graduate diploma or professional Information Governance qualification such as BCS Practitioner qualification in data protection or able to demonstrate a substantial level of equivalent experience.
• Project Management Qualification.

Knowledge

• Detailed specialist knowledge of best practice and guidance relating to Information Governance and Health Records. Detailed specialist knowledge of the requirements of the Data Protection Act (2018), UK GDPR (2020), Human Rights Act (1998), Access to Health Records Act (1990), Freedom of Information Act (2000) and other health records related legislations.
• Knowledge of the Caldicott, duty of confidentiality. Knowledge of the Data Security & Protection Toolkit.

Experience

• Significant experience of applying in depth legislative knowledge and understanding to complex situations/queries.
• Experience of managing projects.
• Experience of using other/redaction software.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.