Group Executive Assistant

North Tees and Hartlepool NHS Foundation Trust; Tees Valley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading NHS Trust in the Tees Valley is seeking an experienced Executive Assistant to support their Executive Directors. This role includes diary management, email prioritization, and coordination with various teams. The ideal candidate will have exceptional interpersonal skills and a proactive approach to their work. Strong organisational skills and experience in a similar role are essential. The position offers a supportive workplace with opportunities for professional development.

Benefits

Health and well-being initiatives

Opportunities for personal and professional development

Qualifications

• Proven diary management skills and minute taking experience are required.
• Discretion and diplomacy are essential.
• Highly motivated, efficient and personable with excellent organisational skills.

Responsibilities

• Maintain oversight of the Executive Directors' workload and diary.
• Manage the Executive Director's inbox to prioritise work.
• Prepare background research, briefings, presentations for meetings.

Skills

Diary management skills

Excellent Microsoft Office skills

Interpersonal skills

Organisational skills

Job description

Overview

The post holder will work for Director/s at Executive Team level. We are looking for a highly motivated, efficient and personable Executive Assistant to support our Executive Directors. You will work as part of a team that provides support to the Groups Executive Team, and will be required to work closely with them to ensure a professional, comprehensive support service.

Responsibilities

• Maintain oversight of the Executive Directors' workload and diary, ensuring the best use of their time and resolving issues independently.
• Manage the Executive Director's inbox to prioritise work - highlighting issues that need immediate attention, responding to requests, consulting and advising as well as delegating to other staff as appropriate.
• Creating and maintaining project and action trackers, updating Executive Directors on progress against key projects and driving these forward with the relevant teams.
• Work collaboratively to establish and maintain good working relationships across the Trust and with key external stakeholders.
• Prepare background research, briefings, presentations and documents as required for Executive-level meetings.
• Develop a thorough understanding of the Executive Team's priorities, ways of working and how this fits into the overarching Group Strategy, representing these effectively to stakeholders.

Qualifications

• Proven diary management skills, minute taking experience and excellent Microsoft Office skills are required.
• Discretion and diplomacy are essential.
• A highly experienced PA/EA with strong interpersonal skills and a flexible 'can do' attitude.
• Highly motivated, efficient and personable with excellent organisational skills.
• Ability to prioritise workload and work on own initiative, with a professional and friendly outlook.

Benefits

South Tees Hospitals NHS Foundation Trust and North Tees and Hartlepool NHS Foundation Trust now form University Hospitals Tees and as such you may be required to work at any site across both Trusts.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development.

We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

Contact

For further details / informal visits contact: Name: Louise Murray Job title: Admin Team Leader Email address: [e-mail] Telephone number: 01642 383984