Governance Officer

Optivo; Puddletown; Hybrid; GBP 43,000; Full time

Job summary

A leading housing association is seeking a Governance Officer to support the Governance Manager in delivering high-standard governance services. Responsibilities include providing governance advice, administrative assistance to boards, and ensuring compliance with regulatory standards. Ideal candidates should have extensive experience in business administration at the Board level and a solid understanding of corporate governance practices. This role offers a salary of £42,548 per annum with generous benefits.

Benefits

Pension matched up to 8%

Employee assistance & Health Care Cash Plan

Learning and Development

Company sick pay

Paid day a year to volunteer

Qualifications

• Extensive experience in business administration at Board level within large organizations.
• Ability to document detailed minutes of meetings accurately.
• Demonstrates autonomy and initiative while embracing teamwork.

Responsibilities

• Support Governance processes and provide advice to the Strategic and Executive Boards.
• Deliver administrative support to Boards and Committees.
• Maintain formal records such as minutes and registers.

Skills

Organizational abilities

Attention to detail

Governance practices knowledge

Education

Degree or equivalent qualification

CGI qualification (advantageous)

Job description

Please be aware that we are unable to provide Visa Sponsorship for this role. Applicants must already have the legal right to work and reside in the UK without the need for Employer Sponsorship.

At Magna, our vision is to create great homes together. We have ambitious plans and are seeking creative, aspirational, and talented people to join our fast‑paced, adaptable, and highly collaborative environment. The Governance team is a group of talented and ambitious colleagues who directly influence, manage, and shape Magna’s governance agenda. We are seeking an enthusiastic and conscientious Governance Officer to support the Governance Manager and the broader team in delivering a high‑standard governance service, ensuring Magna’s adherence to regulatory requirements, adopted codes and recognised best practices.

Responsibilities

• Support Governance processes ensuring that they are implemented in accordance with Magna’s Rules, Governance Framework, policies, and best practice, providing Governance advice to the Strategic and Executive Boards.
• Deliver comprehensive administrative support to the Strategic Board, its Committees and the Executive Board, by managing future agendas, collecting and distributing meeting documents, and preparing accurate minutes along with reports on actionable items.
• Assist the Governance Manager, deputising when necessary, to implement and oversee robust governance processes, ensuring Magna’s compliance with regulatory standards and adopted codes are maintained at the highest possible regulatory rating.
• Ensure accurate record keeping, maintain and manage formal records such as minutes of meetings and registers.
• Support the Governance Manager with reports, briefings and research on best practices for board and committee meetings, as well as assisting with Board Member recruitment and training.
• Deliver a full role profile and support documentation as attached to this advert.

Qualifications and Experience

• Extensive experience in business administration at Board level within large or complex organisations, including the ability to accurately document detailed minutes of complex meetings and capture clear, concise action points.
• Exhibits outstanding organisational abilities, effectively managing multiple stakeholders, anticipating needs and prioritising tasks with meticulous attention to detail. Demonstrates autonomy and initiative but embraces teamwork and collaboration when appropriate.
• Demonstrates an in‑depth knowledge of corporate governance practices, appreciates their significance to the organisation, and is well‑versed in policies and legislation pertaining to compliance and regulation.
• Educated to degree level or equivalent qualification or experience; a CGI (Corporate Governance Institute) qualification or part qualification would be considered advantageous.

Data Protection Statement

As defined by the General Data Protection Regulation (GDPR), Magna Housing Limited is the Data Controller and is ultimately responsible for ensuring the data you provide is kept secure, processed correctly and that you understand your legal rights in relation to the data you provide. The recruitment software we use via this website is supplied by IRIS Software Group Limited and they are defined as a Data Processor under the GDPR. They will only process your data in accordance with our instructions.

We collect information that is specifically provided by you as part of an application process. We will collect the following (but not limited to): Name, address, email, telephone number, CV (if applicable), answers to application questions, and any other information you wish to provide in support of your application. We are using Contract as our legal basis for processing, which means we can use your details and information so that we may assess your suitability for employment with us, as well as carry out our statistical analysis of recruitment.

You have the right to ask for a copy of the information we hold about you (Subject Access Request – SRAR). You also have the right to lodge a complaint with a supervisory authority – the ICO. Within your candidate account, you can also use the Download Data feature to generate an XML file of the current data we hold on you that you have provided and/or have access to within the account. Where you exercise your right to object or withdraw your consent we may process your personal data without your knowledge or consent where we are permitted or required by law or regulatory requirements to do so. In such a case, we will not process more personal data than is required under the circumstances. If you are not satisfied by our actions, you can seek recourse through our internal complaints procedure. If you remain dissatisfied, you have the right to refer the matter to the Information Commissioner (www.ico.org.uk) or seek recourse through the courts. Magna Housing Limited can exercise the right to update this policy as and when required.

What We Offer

• Pension matched up to 8%.
• Employee assistance & Health Care Cash Plan.
• Learning and Development.
• Company sick pay.
• Wellbeing Portal and Colleague Voice.
• Mileage and Agile working.
• Paid day a year to volunteer.
• Rental / Stamp Duty Loan and Credit Union.
• Discounts on entertainment, high street shops and grocery shopping.
• Competitive annual leave entitlement, which increases progressively with the duration of your service over the first five years.

Salary & Location

Salary £42,548 per annum plus additional benefits. Location: Home‑based with occasional travel to Magna Offices. This is a 37 hours per week, Temporary vacancy that will close in a specified number of days.

Our Vision

We are Magna Housing, a customer‑centred housing association mainly working in Dorset and Somerset (our head office is in Dorchester). We want to add value to the lives of our customers and colleagues, and we work hard to deliver each year on year. Our vision to “Create Great Homes Together” is fundamental to the work we do and we have ambitious plans to be “beyond the best” over the next ten years. Inclusion is important to us, and inclusion for everyone is our commitment to making long‑term and deep change to become an organisation known for being inclusive and welcoming for all.

Benefits

Our benefits include generous holiday, a competitive pension, wellbeing support, a healthcare cash plan and more. For more details on our great range of benefits, please download the attachment which can be found at the bottom of this page.

Values

• Always safe – the safety of our colleagues and our customers is always our main priority.
• All about customers – our mindset and our team approach to putting customers at the heart of all we do.
• Be kind – how we treat each other and how we go about our business.
• Own it – how we all take responsibility for all our actions every day.
• One team – how we come together as #teammagna, embracing our diversity and recognising that together we can achieve outstanding results.
• Be curious – how we learn about each other, our customers and our business.