GDPR Administrator / Data Administrator

St Mungo's; England; Hybrid; GBP 34,000 - 39,000; Full time

Job summary

A leading charity in the UK is seeking a GDPR Administrator to support data compliance during a new HR system implementation. This 6-month role involves reviewing and deleting outdated HR records, ensuring accurate handling of data, and maintaining compliance with GDPR. Work will include both in-office and hybrid options, offering flexibility to meet personal needs. Ideal candidates will have experience in data administration and a commitment to high data protection standards.

Qualifications

• Experience in data administration or records management.
• Familiarity with GDPR and UK Data Protection Act 2018.
• Ability to handle sensitive information confidentially.

Responsibilities

• Review HR data for records past retention periods.
• Delete outdated records in compliance with GDPR.
• Maintain auditable logs of deletion activities.
• Ensure accurate handling of colleague data.
• Improve record-keeping systems for efficiency.

Skills

Data administration

Records management

GDPR compliance

Organisational skills

Attention to detail

Familiarity with data protection laws

Confidence using HRIS/CRM systems

Job description

GDPR Administrator / Data Administrator

London (hybrid working)

£34,116 - £38,115 pro rata

Are you experienced in data administration and interested in helping a leading charity with GDPR compliance?

We’re looking for someone to join us for a 6 month period as a GDPR Administrator. Reporting to our Head of People, you will play a vital role as we introduce a new HR system in 2026, to help ensure our people records are secure, accurate, and up to date; helping protect personal data and strengthening our culture of trust and good data governance.

In the role of GDPR Administrator you’ll work closely with colleagues in HR Shared Services and IT to make sure we meet our data protection obligations while supporting a smooth and successful system implementation.

What you’ll be doing

• Reviewing HR data to identify records that have reached the end of their retention periods.
• Safely and securely deleting outdated records, in line with GDPR and our data retention policy.
• Keeping detailed, auditable logs of all deletion activities to support compliance and transparency.
• Ensure we continue to handle colleague data with care, accuracy, and integrity.
• Helping us continually improve our record-keeping systems to stay compliant and create lasting efficiencies.

Where and how you’ll work

After a settling-in period, you’ll spend at least two days per week in our Central Office near Tower Hill. These office days are a great opportunity to collaborate in person, build relationships, and receive training and support. For the rest of the week, you’ll have the flexibility to work from home or one of our regional St Mungo’s offices.

We know that flexibility can make all the difference. If you believe this role could be right for you but need a different working pattern, we’d be happy to explore this with you at interview.

About you

We are looking for someone who cares about doing things the right way and takes pride in supporting others. Please apply if you can bring:

• Experience in data administration, records management, or GDPR compliance.
• You might have some experience in public sector or charity environments where strict data compliance protocols are vital.
• Strong attention to detail with excellent organisational and documentation skills.
• Familiarity with data protection laws (GDPR, UK Data Protection Act 2018) and record retention practices.
• Confidence using HRIS, CRM, or document management systems.
• Ability to handle sensitive information confidentially and responsibly.

Above all, you will share our commitment to upholding the highest standards in how we care for people’s information and want to help St Mungo’s deliver on its ambitious plans for 2026.

Closing date: 10am on 19 January 2026

Interview and assessments on: 29-30 January 2026