FM Project Administrator

Primech Building Services Ltd; Gillingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A facilities management company in Gillingham is seeking an organized FM Project Administrator to support their team. Responsibilities include planning, project documentation management, and communication coordination. Ideal candidates will have experience in project administration, strong organizational skills, and proficiency in Microsoft Office. This role offers career development, pension plan, and 21 days holiday plus bank holidays.

Benefits

Ongoing career development plan

Company Pension

Training opportunities

21 Days Holiday plus Bank Holidays

Team Building

On-site gym

Qualifications

• Previous experience as a project administrator or in a similar role.
• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.

Responsibilities

• Assist in planning and administration of FM projects.
• Maintain accurate project documentation.
• Coordinate communication between project teams, clients, and suppliers.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office Suite

Project management software

Problem-solving skills

Job description

Overview

Primech Building Services is looking for an organized and proactive FM Project Administrator to support our Facilities Management team. In this role, you will be responsible for ensuring effective administration of FM projects, assisting in the smooth operation of facilities management services, and providing support to project managers and team members.

Responsibilities

• Assist in the planning, execution, and administration of facilities management projects
• Maintain accurate project documentation, including contracts, service level agreements, and project schedules
• Coordinate communication between project teams, clients, and suppliers to ensure the timely flow of information
• Monitor project budgets and assist in invoice processing, tracking expenditures, and preparing financial reports
• Schedule meetings, prepare agendas, and record minutes, ensuring action items are followed up on
• Support the procurement process, including creating purchase orders and tracking deliveries of goods and services
• Assist in evaluating vendors and service providers to ensure quality standards are met
• Ensure compliance with health and safety regulations and other relevant standards in project execution

Qualifications

• Previous experience as a project administrator or in a similar role within facilities management
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively
• Excellent communication skills, both written and verbal, to liaise with various stakeholders
• Proficient in Microsoft Office Suite and experience with project management software
• Attention to detail and a commitment to maintaining high-quality standards in all documentation
• Ability to work independently as well as collaboratively within a team environment
• Knowledge of facilities management principles and practices is an advantage
• Strong problem-solving skills and adaptability to changing project needs
• Full UK driving license may be required for occasional site visits

Benefits

• Ongoing career development plan, including the opportunity to grow with Primech during its rapid rate of expansion
• Company Pension
• Training opportunities
• 21 Days Holiday plus Bank Holidays
• Team Building
• On-site gym