Flexibank Finance Administrator

ellenor; Rottingdean; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading hospice charity in Gravesend is seeking an Administrative Support for their Finance Team. The role entails processing customer orders, managing invoices, and aiding in the office administration. Ideal candidates will possess strong communication skills, attention to detail, and experience in MS Office and finance software. This position offers professional development opportunities and a comprehensive benefits package.

Benefits

Professional development opportunities

Comprehensive benefits package

Pension scheme

Employee assistance program

Generous annual leave allowance

Qualifications

• Good communication skills, both written and oral.
• Keen eye for detail and accuracy.
• Experience using MS Office and iplicit or similar software is desirable.

Responsibilities

• Support processing and inputting of orders, invoices, and staff expenses.
• Manage coding and authorisation of invoices and expense claims.
• Assist with monthly management accounts and regulatory reporting.
• Liaise with clients, suppliers, and staff on finance queries.
• General running of office administration.

Skills

Great communication skills

Attention to detail

Experience using MS Office

Experience with finance software

Tools

iplicit

Microsoft Office

Job description

Salary: £12.39 per hour

Hours: Flexibank

Location: ellenor Hospice, Coldharbour Road, Gravesend, DA11 7HQ

This is a fantastic opportunity for a motivated and enthusiastic individual to join an innovative and caring professional charity, based in Gravesend, as administrative support for our Finance Team.

You will be responsible for a wide variety of finance administration work, including liaising with clients, preparing and processing data on software packages, as well as the general running of the Finance office administration.

This would ideally suit a person with good communication skills, an attention to detail and accuracy and a willingness to learn. Experience of iplicit or similar finance software and Microsoft Office would be desirable.

ellenor is a hospice charity in Gravesend providing palliative and end‑of‑life care within the local community. At ellenor, we value inclusivity and focus on providing high‑quality services with compassion and care. Our growing network of shops is supported by our local community to donate goods and materials.

We offer professional development opportunities and a comprehensive benefits package, including a pension scheme (with the option for NHS Pension Scheme members to transfer their pension), an employee assistance program, discount schemes, a generous annual leave allowance, and much more.

What you’ll be doing:

• Supporting the processing and inputting of customer orders, invoices, payments and statements, staff expenses and payments
• Support the management of the coding, input, calculation and authorisation of supplier invoices and staff/volunteer expense claims
• Reporting and reconciliation of various items
• Support the team with preparation of monthly management accounts, statutory year end accounts and regulatory reporting
• Liaise with clients, suppliers and staff on finance queries
• General running of office administration

What we’re looking for:

• Great communication skills, both written and oral
• A keen eye for detail and accuracy
• Experience using MS Office is desirable
• Experience of using iplicit or similar finance software is desirable

This post is subject to Standard DBS clearance.

For informal enquiries please contact Besa Lane or Julie Crane – Finance on 01474 320007.

UK Immigration:

ellenor is not currently offering sponsorship to candidates under the Skilled Worker visa route in the UK. This decision is a consequence of the changes made to the Skilled Worker route by the UK Government in April 2024. We continue to welcome applications from candidates who are eligible for alternative immigration routes in the UK, which do not require sponsorship as a Skilled Worker now or in future.

How to apply:

By application form either online or downloadable from our website or by submitting a CV and cover letter to [e-mail], CVs without a cover letter will not be considered.

Application Deadline: Sunday 7 December 2025

Interview Date: To Be Arranged