Fleet Administrator

Omega Plc; Chippenham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Fleet Administrator to join their team in Chippenham. This role focuses on ensuring compliance for drivers and vehicles across the UK and internationally. Key responsibilities include monitoring compliance status, addressing issues, managing documentation, and collaborating with team members. The ideal candidate should have strong attention to detail, excellent communication skills, and proficiency in Microsoft Office, with previous administrative experience being essential.

Qualifications

• Strong attention to detail and organisational skills.
• Excellent communication skills for interactions with drivers and colleagues.
• Comfortable working with compliance systems and databases.
• Ability to handle sensitive information confidentially.
• Previous administrative experience is essential.

Responsibilities

• Monitor drivers' compliance status across multiple regions.
• Identify and address compliance issues using internal systems.
• Communicate with drivers to resolve issues.
• Verify accuracy of submitted documents.
• Manage document collection and filing.
• Collaborate with team members on departmental workload.

Skills

Attention to detail

Organisational skills

Excellent communication skills

Proficient in Microsoft Office

Job description

We are seeking a detail‑oriented and organised Fleet Administrator to join our team in Chippenham. This role focuses on ensuring driver and vehicle compliance across the UK and international regions, supporting a smooth and compliant fleet operation.

Responsibilities

• Monitor drivers' compliance status across multiple regions, including the UK, Northern Ireland, and other countries.
• Proactively identify and address compliance issues using internal systems (e.g., licence expirations, MOT status, DVLA checks, medical certifications, insurance coverage, and region‑specific requirements).
• Communicate professionally with drivers via email or phone to resolve issues, providing clear guidance on corrective actions (such as renewing licences, updating insurance, or completing required training/e‑learning).
• Verify the authenticity and accuracy of submitted documents, including driving licences, medical certificates, MOT certificates, and insurance documents.
• Manage the collection, processing, and filing of documents (both electronic and manual, in line with regional regulations).
• Collaborate with team members to manage departmental workload, respond to assigned tasks, and share knowledge of processes and solutions.
• Undertake any other duties or special projects as required.

Requirements

• Strong attention to detail and organisational skills.
• Excellent communication skills (written and verbal) for professional interactions with drivers and colleagues.
• Comfortable working with compliance systems and databases (training provided on specific tools).
• Ability to handle sensitive information confidentially and verify document authenticity.
• Previous administrative experience is essential; experience in fleet, compliance, or transport administration is advantageous but not required.
• Proficient in Microsoft Office (Outlook, Excel, Word).

Omega is an employment agency specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.