Fire Safety Co-Ordinator administration

POBL; Newport; Hybrid; GBP 30,000; Full time

Job summary

A property management organization based in Newport is seeking a detail-oriented individual to manage fire safety inspections and coordinate safety programmes. This role requires strong organizational, communication, and IT skills, particularly with Microsoft Office. The ideal candidate should have a background in administration and an understanding of Health and Safety regulations. Flexible working arrangements are provided, along with competitive benefits including 26 days holiday entitlement and a salary of £29,117 for a full-time permanent position.

Benefits

Flexible working policies

26 days holiday plus Bank holidays

Mileage paid at 45p per mile

Qualifications

• Experience ideally within a customer-focused or property-related environment.
• Ability to keep things organized and follow procedures.
• Comfortable juggling a range of admin tasks.

Responsibilities

• Manage fire safety inspection and testing programmes.
• Oversee admin processes and keep compliance records accurate.
• Support effective follow-up on remedial work.

Skills

Solid background in administration

Communication

Organizational skills

Health and Safety regulations knowledge

Familiarity with fire safety requirements

Comfortable working with data

Education

Level 3 Award in Fire Safety Management

Tools

Microsoft Office

Job description

What is great about the role

• Play a key role in keeping Pobl tenants safe in their homes.
• Work closely with the Property Safety Lead and Fire Safety Surveyors.
• Coordinate inspection schedules and fire safety programmes.
• Monitor contractor performance and track remedial actions.
• Keep records and reports up to date to support compliance.
• Be the go-to contact for tenants and contractors helping arrange access and resolve queries.

Where does the role fit in

You’ll help manage our fire safety inspection and testing programmes— from fire alarms and emergency lighting to fire risk assessments. You’ll oversee admin processes, keep compliance records accurate and support effective follow-up on remedial work. Your coordination helps us stay safe, efficient and tenant focused.

What skills and experience do you need

To thrive in this role you’ll need a solid background in administration ideally within a customer‑focused or property‑related environment. You’re someone who knows how to keep things organised, follow procedures and stay on top of detail.

You’ll be confident using IT especially Microsoft Office and able to pick up new systems with ease. Communication is key in this role so you’ll need to be clear, professional and approachable when working with a range of teams, contractors and other stakeholders.

You’ll be comfortable juggling a range of admin tasks from scheduling appointments and raising orders to updating systems and supporting meetings.

A good understanding of Health and Safety regulations is essential along with some knowledge of how buildings are managed and maintained. Familiarity with fire safety requirements and technical building terminology is a real plus.

You’ll also need to be comfortable working with data, keeping accurate records and supporting compliance across our assets.

A full driving licence is essential for this role.

And if you hold a Level 3 Award in Fire Safety Management that’s even better, but if not we can support the right person to achieve it.

What are the pay and benefits

• The salary for this role is £29,117 for a 37‑hour full‑time permanent position.
• Flexible working policies – we are hybrid working. For this role you will be out and about within our communities as well as attending our offices in Swansea or Newport as and when required.
• A basic DBS is required for the role, which we pay for.
• 26 days holiday entitlement plus Bank holidays rising to 30 days with length of service.
• Mileage paid at 45p per mile.
• All other internal benefits.

What’s FREDIE

At Pobl Group we are guided in all that we do by a group of principles that we call FREDIE: Fairness, Respect, Equality, Diversity, Inclusion, Engagement. This means that whatever your background you will have an equal opportunity at Pobl Group and we encourage you to apply now.

How do you apply

If you have the skills, experience and enthusiasm required to be our next difference maker please follow the prompts to apply now. We just need an up‑to‑date CV, a short/focused cover letter, along with a few contact details so that we can get back in touch with you.

Interview Details

Interviews will be taking place on the 16th October in our Newport office.

Key Skills

• Abinitio
• Apache Tomcat
• Ethernet
• Hotel Management
• Financial Planning & Analysis
• AV

Employment Information

Employment Type: Full‑Time

Experience: Years

Vacancy: 1