Financial Services Administrator

Jenson Fisher Consulting Ltd; City Of London; Hybrid; GBP 29,000 - 34,000; Full time

Job summary

A financial services firm in London is seeking a Financial Services Administrator to support IFAs and Directors. The role includes processing new business, client communications, and maintaining records. Experience in financial services and knowledge of basic compliance is essential. Training will be provided to ensure success in responsibilities. Competitive salary and hybrid working conditions are offered.

Benefits

Bonus and benefits

On-the-job training and support

Qualifications

• Experience with financial products and understanding of FCA regulations.
• Knowledge of firm’s business processing procedures.
• Ability to communicate with clients and providers effectively.

Responsibilities

• Ensure professional dealings with customers.
• Liaise with clients and third parties for timely processing.
• Process new business and maintain accurate records.
• Prepare meeting packs and schedules for IFAs.
• Assist with ad-hoc requests and transactions.

Skills

IFA/Financial Services Experience

Working knowledge of IO Software

Microsoft Office suite

Job description

Financial Services Administrator

£29,000 – £34,000, plus bonus and benefits

North London – Hybrid Role

Our client has been established for over 40 years, providing outstanding professional financial planning services to its clients for personal and business goal. Due to expansion the they now seek a Financial Planning Administrative to support the IFA’s and Directors of the firm in particular to advice, record keeping and business processing and managing of the firm’s clients and plans with providers.

Specific Responsibilities

• Ensure all dealings with customers are carried out in a professional and courteous manner.
• Liaise with clients with queries and questions and/or third parties to ensure tasks and cases are processed satisfactorily and in a timely manner.
• New Business Processing and recording on back office and Platforms;
• Updating Factfinds and IO generally, including tasks and notes.
• Undertake sufficient product and market research for specific cases when requested using Analytics and O&M.
• Provide Schedules of plans and policies, including Income or Asset schedules when required using Exel and/or Word.
• Prepare meeting packs in a timely manner for IFAs.
• Complete satisfactory New Business Submission Sheets and Replacement Contract Forms where required.
• Maintain IO task records and report to IFA and managers where necessary to avoid potential time delays and issues.
• Scanning of paperwork to IO.
• Communicating verbally and in writing with providers and clients on basic tasks.
• Deal with queries and questions from Advisers and/or clients.
• Arrange and complete transactions on plans using relevant Platforms e.g. investment fund switches and withdrawals.
• Assist with ad-hocs tasks and requests as they appear.

Relevant Skills and Knowledge

• IFA/Financial Services Experience of products and basic understanding of FCA regulatory framework.
• Working knowledge of IO Software and Microsoft Office suite.
• Knowledge and understanding of firm’s procedures and requirements for business processing.
• Understanding of the provision of advice to clients in a compliant manner as detailed in the firm’s compliance manual and procedures.

NB; On the job Training and Support will be offered and provided regarding systems, procedures, tools and IO (back office database) to enable candidate to meet responsibilities and duties.