Finance / Reception Administrator

Parkside; Chertsey; On-site; GBP 25,000 - 30,000; Full time

Job summary

A defence systems company in Chertsey is seeking a Finance / Reception Administrator to manage finances and reception duties. The ideal candidate will have a background in finance, exceptional attention to detail, and proficiency in MS Office. This full-time role offers a dynamic work environment focusing on finance and visitor services.

Qualifications

• Previous experience working within a financial department or team.
• Exceptional attention to detail.
• Strong experience with financial spreadsheets.

Responsibilities

• Administer accounts receivable and payable, ensuring correct coding.
• Welcoming visitors and ensuring a positive experience.
• Answering incoming phone calls professionally.

Skills

Attention to detail

Proficiency in MS Office

Experience in financial department

Strong communication skills

Numeracy skills

Ability to prioritize workload

Tools

Sage

Job description

RP : DEFFIN01

Job Title : Finance / Reception Administrator

Location : Chertsey, UK

Salary Expectations : £25, £30, DOE

Working hours : 37.5 hours a week, full-time.

Essential

• Must have single UK nationality.

About Us

We are currently seeking a dedicated and detail-oriented Finance / Reception Administrator to join a defence systems client in Chertsey.

This role offers a unique opportunity to work in finance and also provide exceptional reception services, ensuring a welcoming and efficient experience for our visitors.

Key Responsibilities :

As a Finance / Reception Administrator, you will be responsible for :

Financial Responsibilities

• Administering accounts receivable and payable, ensuring correct coding.
• Maintaining financial reports for the Finance Director.
• Managing records of invoices and tax payments.
• Identifying and resolving account discrepancies.
• Organising and maintaining easily retrievable records of invoices and payment documentation.
• Assisting with invoice filing and document management.
• Providing general financial support to the Finance Director, including data entry, filing, and administrative tasks.
• Collaborating on various financial projects and data analysis.
• Monitoring the accounts email inbox for invoice number requests generated from Chertsey emails.
• Entering invoice information into Sage and providing invoice numbers.
• Accessing the Barclaycard online account to retrieve monthly company statements.
• Reviewing monthly credit card submissions from staff, ensuring adherence to company policies and procedures.
• Collating employee statements, ensuring proper authorisation and correct VAT receipts.
• Allocating all entries to the correct cost codes and calculating the overall value against each separate cost code.
• Expediting returns that are late.
• Entering completed statements on Sage and reconciling the Sage Barclaycard account each month.

Reception Duties

• Answering incoming phone calls in a courteous and professional manner, routing calls to the appropriate recipient.
• Welcoming visitors to the office and ensuring a positive and hospitable experience.
• Processing incoming and outgoing mail, including sorting, distributing, and managing mail for different departments.
• Maintaining a clean and organised reception area.
• Managing stationary stock for the business.
• Assisting with purchasing activities when required.

Skills and Experience :

To succeed in this role, you should possess the following

• Previous experience working within a financial department or team.
• Exceptional attention to detail.
• Proficiency in using MS Office applications (Word, Excel).
• Strong experience with financial spreadsheets and excellent numeracy skills.
• Some knowledge of Sage or a similar finance package (advantageous but not required).
• Strong communication and interpersonal skills.
• The ability to prioritise your own workload effectively.

How to Apply

If you are a detail-oriented professional with a background in finance and administrative skills, we encourage you to apply.