Finance Administrator

Aspris; Stoke-on-Trent; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading education services provider in Stoke-on-Trent is seeking a Finance Administrator to join their Administration team. The role involves financial responsibilities including managing purchase orders and petty cash, as well as providing examination support. The successful candidate will demonstrate proficiency in Microsoft Office, particularly Excel, and possess strong multitasking abilities. With a commitment to ongoing training and career progression, this position offers a supportive environment for growth and development.

Benefits

Reward and discount scheme

Comprehensive induction

Commitment to ongoing training

Wellbeing support

Cycle to work scheme

Qualifications

• Proficient in Microsoft Office, especially Excel and Word.
• Ability to prioritize competing deadlines efficiently.
• Experience in administrative duties preferred.

Responsibilities

• Raising Purchase Orders and managing budgets.
• Managing Petty Cash and reconciling documents.
• Generating reports on purchasing costs and analysis.

Skills

Microsoft Office proficiency

Multitasking

Solution-focused approach

Job description

The new Principal at Strathmore College is looking to recruit a Finance Administrator to join our Administration team!

We are looking for enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft office, excel & word. The successful candidate who be a solution focused member of the team and be able to prioritise competing deadlines in a professional manner.

Aspris Education and Children’s Services is a leading company in the UK offering independent behavioural care for commissioners across the UK. With over 100 high quality schools, colleges and homes we focus on making a real and lasting difference for everyone we support.

Strathmore college is an SEN college for students aged 19 to 25. What makes us different is that each of our learners work on a completely individual programme which is specifically structured to support them into employment and to gain an increased level of independence as they prepare for adulthood. Good links with employers enables learners to develop skills in the workplace to support their transition.

The Strathmore College building itself acts as a central hub from which a vast range of community-based learning takes place. Community-based learning is central to our ethos, with learners engaging in a lot of practical, hands‑on activities and work‑based learning.

Our Benefits Include

• Exclusive access to reward and discount scheme
• Blue Light Card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced PVG/DBS
• Wellbeing support
• Cycle to work scheme and more!

Financial Responsibilities

• Raising Purchase Orders on the Aspire purchasing system, ensuring the correct budget codes are used and prioritising orders in terms of school needs
• Responsible for the management of the Petty Cash according to the Petty Cash policy and reconciling this to send to Treasury
• Be able to generate reports on purchasing costed from varying budget codes and analyse for information
• Ensuring that any invoices received are correct and include the relevant purchase order numbers before sending to Accounts Payable
• Receipting goods on arrival and ensuring quantities match the delivery and delivery notes, dealing with any discrepancies and returns
• Filing financial documents (Invoices, Petty Cash Control sheets etc.) by financial year electronically, including hard copies where applicable
• Administering colleague expense claims and forwarding these to Treasury to process
• Administering Ex-Gratia claims for colleagues
• Supporting with other administrative duties and front of house cover when needed

Examination Support Responsibilities

• Ensuring smooth running of the examinations throughout the year by working closely with the Exams Officer and Head of Centre and to adhere to the examination regulations
• To be aware of the JCQ General Regulations and Instructions for Conducting Examinations for the year and to keep up to date with any new changes
• Administering Awarding Body approval forms, helping with examination entries and student exam timetables
• Liaising between the Exams Officer and parents/candidates to ensure entries are correct
• To keep the awarding body staff user accounts up to date
• Ensuring examination paperwork is readied and kept up to date including the secure storage delivery logs, exam room posters and keeping up to date exam policies on file, ready for inspections
• Keep track of certificates and ensure they are kept in secure storage until ready for posting to candidates
• To ready results slips for candidates on results day
• To aid with post results services

As part of Aspris Children’s Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress.

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.