Facilities Team Assistant, Hedge Fund

ISE RECRUITMENT; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global hedge fund based in London is seeking a Facilities Team Assistant. This role is ideal for an organized and service-driven professional looking to thrive in a dynamic environment. Responsibilities include client reception, facilities management, and providing administrative support to ensure a seamless operation. The firm is known for its entrepreneurial spirit and offers a collaborative workspace. Ideal candidates will have a few years of office or facilities experience and a proactive attitude to keep the office running smoothly.

Qualifications

• Experience in office or facilities management.
• Ability to maintain high presentation standards.
• Proficient in managing supplies and vendor relationships.

Responsibilities

• Welcome clients and visitors with professionalism.
• Coordinate repairs and maintenance for office facilities.
• Support Health & Safety compliance and manage office supplies.

Skills

Organisational skills

Service-driven attitude

Professional demeanor

Job description

Facilities Team Assistant, Exclusive Opportunity with a Leading Global Hedge Fund

We’re partnering with one of the world’s fastest-growing hedge funds to find an organised, proactive, and service-driven Facilities Team Assistant to join their London office. This is an outstanding opportunity for someone with a few years’ office or facilities experience who is ready to step into a fast-paced, high-performing environment at the heart of global finance.

Renowned for its exceptional growth, entrepreneurial spirit, and meritocratic culture, this firm offers the chance to work alongside some of the most impressive minds in the industry, ensuring the office runs seamlessly and remains a world-class working environment.

Key Responsibilities

Reception & Front of House

• Meeting and greeting clients and visitors with warmth and professionalism
• Escorting guests to meeting rooms, providing refreshments, and announcing arrivals
• Maintaining the highest presentation standards across all client-facing spaces
• Managing the meeting room booking system and tracker
• Ensuring meeting rooms are set up and cleared promptly after use

Facilities Management

• Coordinating repairs, maintenance, and office services, liaising with vendors and contractors
• Supporting Health & Safety compliance, including visitor logs and security badge issuance
• Ordering and replenishing office and pantry supplies for London and Paris offices
• Managing incoming and outgoing mail and arranging couriers (FedEx and local)
• Overseeing office equipment and liaising with suppliers for servicing and repairs
• Processing invoices and maintaining vendor relationships

Team & Administrative Support

• Providing ad hoc support to the Executive Assistants and broader office team
• Assisting with internal and external events, including logistics and catering
• Coordinating travel bookings where required
• Preparing reports, presentations, and documentation for facilities projects
• Covering for the Front of House Manager during absences