Facilities & Maintenance Coordinator

Success Recruit Ltd; Chelmsford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A rapidly expanding service company in Chelmsford is seeking a Facilities & Maintenance Coordinator to manage a portfolio of commercial properties. Responsibilities include handling maintenance requests, overseeing compliance, and coordinating with contractors. The ideal candidate will have at least two years of experience in facilities management, strong organizational skills, and the ability to solve problems independently. This role offers excellent training and development prospects, alongside benefits like flexible work arrangements and comprehensive health initiatives.

Benefits

Ongoing training and personal development opportunities

25 days' annual leave plus bank holidays

Flexible working arrangements

Health and wellbeing initiatives

Qualifications

• Minimum two years' experience in a facilities-based or maintenance coordination role.
• Full, clean driving licence and access to a car for travel across Essex.
• Understanding of Health & Safety is advantageous.

Responsibilities

• Manage maintenance requests and oversee planned works.
• Coordinate with contractors, tenants, and service providers.
• Ensure compliance with regulations and maintain records.

Skills

Organisational skills

Problem-solving abilities

Communication skills

Job description

Success Recruit is currently partnering with a well-established and rapidly expanding service company with multiple sites across Essex. Our client is seeking a Facilities & Maintenance Coordinator to join their team, with responsibility for the day-to‑day management of a portfolio of commercial properties, overseeing both reactive and planned maintenance activities. The successful Facilities & Maintenance Coordinator will work closely with a proactive and forward‑thinking team, managing ongoing maintenance requests while supporting the company's planned growth. This role offers an excellent opportunity for an individual who is motivated to develop their skills and progress their career within a growing organisation.

Key Requirements

• A minimum of two years' experience in a facilities‑based or maintenance coordination role
• Hold a full, clean driving licence and have access to a car, with regular travel required across Essex
• Strong organisational skills, with a sound understanding of Health & Safety (advantageous)
• Confident problem‑solving abilities, with the initiative to work independently
• Excellent communication skills, with the ability to build effective working relationships quickly
• Obtain an enhanced DBS check if successful

Benefits

• The opportunity to join a business that is recognised for excellence in quality and customer service
• Ongoing training and personal development opportunities
• 25 days' annual leave plus bank holidays
• Flexible working arrangements, with a head office based in Central Essex (Chelmsford)
• A range of health and wellbeing initiatives, alongside the chance to work within a friendly and social team

The successful Facilities & Maintenance Coordinator will play a key role in supporting the Property & Facilities Manager, ensuring that all locations operate safely, efficiently, and to the highest standards. With responsibility for 13 sites across Essex, the role will support a growing business with further developments planned for the portfolio. You will be instrumental in ensuring that all scheduling and planned preventative maintenance activities are delivered within agreed timeframes.

Duties

• Act as the main point of contact for our site leaders, ensuring they are fully informed of planned works, progress updates, and outcomes, while promptly actioning maintenance and facilities requests.
• Build strong relationships with contractors and service providers to deliver an outstanding service for our operational teams.
• Maintain the annual Planned and Preventative Maintenance (PPM) schedule, ensuring works are booked, legislation is complied with, and accurate records are maintained on company systems.
• Coordinate with tenants, contractors, and service providers for regular activities such as waste management and cleaning services.
• Oversee and administer contractor records, including qualifications, memberships, and insurance.
• Review specifications, quotes, and collaborate with contractors on pricing and job scoping.
• Ensure compliance documentation is in place (risk assessments, method statements, permits to work).
• Manage documentation processes, including uploading job sheets, invoices, and certifications.
• Maintain oversight of the contractor diary, ensuring all programmed works are booked, risk assessed, and delivered on time.
• Assist in audits of contractors and buildings alongside the Property and Facilities Manager.
• Coordinate day‑to‑day maintenance tasks, allocate jobs, and manage reporting via maintenance databases.

This position would suit an individual with a strong interest in property, facilities management, planned preventative maintenance, and general maintenance, who is seeking to grow with a rapidly expanding business. The successful candidate will enjoy taking ownership of their role and will be able to demonstrate previous facilities management or maintenance experience within a growing organisation.

Hours: Monday to Friday - 8.00am - 5.00pm however flexibility will be required on occasions where some out of hours work will be required and discussed at interview due to nature of the work.

Salary: Circa £30k - £40k dependant on experience