Experienced Legal Secretary

ACS Staffing Solutions; Towcester; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading staffing agency is seeking an experienced Legal Secretary for a permanent full-time role in Towcester. The right candidate will support the Head of Department in a busy, high-street practice with various responsibilities in the residential property sector. Ideal candidates should have 2-3+ years of experience, excellent communication skills, and a proactive approach. Competitive salary offered.

Qualifications

• 2-3+ years’ experience as a Legal Secretary in a busy Law Firm.
• Solid experience within Residential Property / Conveyancing.
• Strong written and verbal communication skills.

Responsibilities

• Preparing correspondence and legal documents via audio typing.
• Managing client files and adhering to firm procedures.
• Liaising with clients and third parties.

Skills

Experience as a Legal Secretary

Residential Property knowledge

Organisational skills

Attention to detail

Communication skills

Tools

MS Office

Case management systems

Job description

Job Title: Experienced Legal Secretary - Residential Property

Location: Towcester

Salary: £26,000

Job Type: Permanent, Full-Time

Are you an experienced Legal Secretary with a background in residential property work, looking to join a busy, friendly high-street practice? This is a key role within a well-established firm, supporting the Head of Department and fee earners on a broad range of conveyancing matters from file opening through to post-completion.

You’ll be based in the Towcester office, working in a close-knit team and playing an important part in ensuring a smooth, efficient client experience.

Key Responsibilities

• Preparing correspondence and legal documents via audio typing and word processing
• Managing client files, including daily filing, file opening/closing, storage and archiving in line with firm procedures
• Preparing mail and enclosures for dispatch, ensuring all documentation is correctly attached and sent
• Setting reminders for key dates, chasing search results and other actions to support smooth progression of matters
• Liaising with clients, solicitors, lenders and third parties by phone, email and face-to-face as required
• Assisting with the management of matters from exchange to completion and through all post-completion formalities
• Supporting fee earners on purchase, sale, remortgage and transfer of equity files
• Answering incoming calls in a professional manner, taking accurate messages and directing queries appropriately
• Handling general administrative duties, including completion statements, accounts queries, postings and billing
• Preparing, editing and formatting documents, and undertaking occasional legal research for the Head of Department

The Ideal Candidate

To succeed in this role, you will have:

• 2-3+ years’ experience as a Legal Secretary in a busy Law Firm
• Solid experience within Residential Property / Conveyancing
• Excellent organisation and multitasking skills, with the ability to manage competing priorities
• Strong written and verbal communication skills and a professional telephone manner
• High levels of accuracy, attention to detail and pride in producing quality work
• Reliable timekeeping and a proactive, “can-do” approach
• The ability to work autonomously while also being a genuine team player

Desirable

• Experience supporting a Head of Department or senior fee earner
• Confidence in using case management systems and MS Office
• Local knowledge of the Towcester/Northamptonshire area