Expense Operations & Compliance Specialist (Hybrid)

Morgan McKinley (Guildford); Weybridge; On-site; GBP 37,000 - 42,000; Full time

Job summary

A leading recruitment agency is seeking an Expenses Coordinator in Weybridge. This role involves managing the full expense process to ensure compliance with policies and regulations. Key responsibilities include processing staff expenses, reviewing VAT claims, and preparing monthly reports. Ideal candidates should have a strong background in expense management and excellent communication skills. This position offers a hybrid work model with competitive salary between £37,000 - £42,000.

Qualifications

• Strong background in expense management and familiarity with HMRC guidelines.
• Confident using Microsoft Outlook, Excel, and expense tools (ideally SAP Concur).
• Highly organised, accurate, and able to prioritise effectively.
• Clear, confident, and approachable in both written and verbal communication.
• Proactive, service-focused, and always looking to improve processes.

Responsibilities

• Process staff expenses ensuring accurate coding to general ledger.
• Ensure all claims comply with internal policies and HMRC regulations.
• Review receipts for VAT reclamation.
• Handle and resolve expense-related queries.
• Manage balance sheet reconciliations for employee accounts.
• Collaborate with internal teams and external providers.
• Maintain GDPR-compliant records of all expenses.
• Prepare monthly reports and expense data analysis.
• Look for process improvements.
• Provide training on submitting expenses.

Skills

Expense management experience

Familiarity with HMRC guidelines

Microsoft Excel skills

Attention to detail

Effective communication

Proactive mindset

Tools

SAP Concur

Job description

A leading recruitment agency is seeking an Expenses Coordinator in Weybridge. This role involves managing the full expense process to ensure compliance with policies and regulations. Key responsibilities include processing staff expenses, reviewing VAT claims, and preparing monthly reports. Ideal candidates should have a strong background in expense management and excellent communication skills. This position offers a hybrid work model with competitive salary between £37,000 - £42,000.