Executive Support Officer

CRA Group Recruitment And Payroll Ltd; England; On-site; GBP 35,000 - 45,000; Full time

Job summary

A recruitment firm is seeking an Executive Support Officer in Harpenden, Hertfordshire. This full-time role involves providing high-level personal assistant and administrative support to the Police and Crime Commissioner. Responsibilities include managing complex diaries, drafting correspondence, and maintaining records in a fast-paced environment. The ideal candidate will possess excellent organizational skills and experience supporting senior leaders. A strong attention to detail and ability to handle sensitive information is essential for success in this role.

Qualifications

• Proven experience working as a PA, Executive Assistant, or Senior Administrator.
• Experience supporting senior leaders in a politically sensitive environment.
• Demonstrable experience managing complex diaries and competing priorities.

Responsibilities

• Provide comprehensive PA support to the Police and Crime Commissioner.
• Manage complex and conflicting diaries effectively.
• Draft correspondence, emails, and reports.

Skills

Proven experience as a PA, Executive Assistant, or Senior Administrator

Experience supporting senior leaders

Managing complex diaries

Strong organizational skills

Excellent written and verbal communication skills

High level of professionalism and integrity

Building effective working relationships

Confident use of Microsoft Office

Ability to work independently and under pressure

Handling confidential information

Strong attention to detail

Adaptable and quick to learn

Tools

Microsoft Office (Word, Excel, Teams)

Job description

Job Summary

3 months contract with a Local Authority

The Executive Support Officer (Admin & Clerical) will provide high-level personal assistant and administrative support within the Office of the Police and Crime Commissioner (OPCC) for Hertfordshire.

This is a trusted fast‑paced role supporting the Police and Crime Commissioner and senior stakeholders in the effective delivery of day‑to‑day business.

The post holder will be responsible for managing complex diaries coordinating meetings handling sensitive information and supporting multiple workstreams in a high‑profile public sector environment.

The role requires exceptional organisational skills professionalism discretion and the ability to work proactively with minimal supervision.

Key Duties / Accountabilities

• Provide comprehensive PA and executive support to the Police and Crime Commissioner and senior OPCC staff.
• Manage complex and conflicting diaries prioritising appointments and coordinating meetings effectively.
• Arrange meetings prepare agendas collate papers take accurate notes and follow up on actions.
• Act as a key point of contact for internal and external senior stakeholders including police officers local authorities and partner organisations.
• Handle sensitive and confidential information in line with data protection and governance requirements.
• Support multiple workstreams simultaneously ensuring deadlines are met in a fast‑paced environment.
• Draft correspondence emails and reports to a high professional standard.
• Maintain accurate records and filing systems (electronic and manual).
• Support office processes administration and workflow management.
• Adapt quickly to new systems procedures and priorities as required.
• Ensure compliance with OPCC policies procedures and confidentiality agreements.

Skills / Experience

• Proven experience working as a PA Executive Assistant or Senior Administrator.
• Experience supporting senior leaders or working in a high‑profile or politically sensitive environment.
• Demonstrable experience managing complex diaries and competing priorities.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism discretion and integrity.
• Ability to build effective working relationships with senior stakeholders.
• Confident use of Microsoft Office (Out Word Excel Teams).
• Ability to work independently proactively and under pressure.
• Experience handling confidential and sensitive information.
• Strong attention to detail and accuracy.
• Adaptable and quick to learn new systems and processes.

Additional Information

Closing date: 05 / 01 / 2025.

Hours per week: 37

Location: 13 Vaughan Road, Harpenden, Hertfordshire.

Employment Type

Full Time

Vacancy

1