Executive Support Administrator

Mid Yorkshire Teaching NHS Trust; Wakefield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare provider in the UK is seeking an Executive Support Administrator to provide comprehensive administrative support to the Executive Support Team. Key responsibilities include managing correspondence, diary management for executives, and supporting recruitment campaigns. The ideal candidate will have strong administrative and communication skills, and proficiency with Microsoft Office. The role offers a supportive and inclusive work environment, along with access to NHS benefits.

Benefits

Access to NHS pension plan

Generous holiday allowance

Employee health and wellbeing services

Qualifications

• Ability to manage correspondence professionally from various stakeholders.
• Experience in minute taking and dealing with enquiries.
• Capable of prioritizing work within defined policies.

Responsibilities

• Manage shared inboxes and correspondence efficiently.
• Organize meetings and support administrative tasks.
• Assist with high-level recruitment campaigns for Executive Directors.

Skills

Strong administrative skills

Excellent communication skills

Keyboard skills

Microsoft Office proficiency

Diary management

Job description

Overview

We are seeking a motivated and detail-oriented Executive Support Administrator to join the Executive Support Team. This is an excellent opportunity for someone with strong administrative skills who thrives in a busy environment and enjoys supporting senior leaders. The post holder will provide comprehensive administrative support to the Executive Support Office, including managing the administrative processes for Executive-level meetings. This is a key role in supporting the Trusts Executive Team and wider governance functions, helping to ensure meetings, communications, and administrative processes are delivered efficiently and professionally.

Responsibilities

• Take responsibility and ownership of shared inboxes, managing all correspondence from key members and attendees.
• Minute taking as and when required.
• Deal with enquiries from both internal and external sources, liaising with staff of all levels by a variety of means including face to face, phone calls and emails in a professional and helpful manner, and communicating relevant information to stakeholders.
• Have a good level of keyboard skills and be able to use Microsoft Office programmes including Outlook, Word, Excel and Teams.
• Able to work on own initiative, prioritising work within defined policies and procedures to set timescales.
• Have a flexible and adaptable approach to work in order to meet various deadlines.
• Responsible for diary management, organising meetings for the department and planning any administrative work as required.
• Support with arranging Executive Away Days, Time Outs and any other off-site activities.
• Demonstrate office systems and department requirements to new starters on request.
• Support the Executive Assistant with the induction of new starters, such as the organisation of ID and electronic equipment.
• Offer administrative support to the Executive Support Officers with high-level Executive Director recruitment campaigns, such as arranging venue, catering and the photocopying of ID information.
• Assist the Executive Support Officers with updating and maintaining the Executive Director On-Call rota.

About Us / Environment

We are an acute trust caring for over one million people in Wakefield and Kirklees. Our 10,000 staff members work in patients homes, the community, and our three hospitals in Pontefract, Dewsbury, and Pinderfields (Wakefield). We prioritise continuous improvement, value our people, and strive to deliver excellent patient experience. Our team is friendly, passionate and always seeking better ways to work through research and innovation. We support work-life balance and foster a diverse, inclusive environment where everyone belongs. Our staff networks offer safe spaces for honest conversations and to share ideas, thoughts and concerns so we can increase awareness and appreciation of equality, diversity, and inclusion.

As a member of the team, you will have access to the NHS pension plan, a generous holiday allowance, employee health and wellbeing services and extensive benefits and support. These include onsite nurseries, childcare vouchers, car lease and home electronics schemes, working carers support, carer-friendly policies, and more. If you value caring, high standards, improvement, and respect, join the MY team to make a difference every day.