Executive Secretary

EASYWEBRECRUITMENT.COM; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking an experienced Executive Secretary to support their Chief Operations Officer and Director of Operations. The successful candidate will manage diaries, facilitate meetings, and ensure smooth operations for teams. Key responsibilities include preparing agendas, organizing events, and maintaining confidentiality. The position is home-based with occasional travel required. Ideal candidates will have strong organizational and communication skills, alongside experience in similar roles. Competitive salary and benefits offered.

Benefits

Flexible working hours

Supportive work environment

Diversity and Inclusion initiatives

Qualifications

• Experience supporting senior management, including diary management and meeting facilitation.
• Confidence using Microsoft Office and other IT systems.
• Ability to work independently and manage time effectively.

Responsibilities

• Manage diaries, arrange meetings, and prepare for events.
• Prepare agendas, proofread documents, and take minutes.
• Organise inductions and plan corporate events.

Skills

Organisational skills

Communication skills

Diary management

Attention to detail

Education

NVQ Level 3 in Business Administration or equivalent

Tools

Microsoft Office

Job description

Executive Secretary

Our client are looking for someone organised, proactive, and reliable to support their Chief Operations Officer and Director of Operations – Learning Disability & Autism, as well as their teams.

In this role, you will help keep things running smoothly by managing diaries, arranging and facilitating meetings, and ensuring everything is prepared for committees and events. You will handle emails and calls, respond on behalf of senior leaders, and maintain confidentiality at all times.

You will also :

• Prepare agendas, request and proofread papers, collate and issue documents
• Take and type minutes, maintain action and decision logs, and follow up on outstanding actions
• Organise inductions for new team members
• Plan and co-ordinate events such as team away days
• Update structure charts and maintain SharePoint records
• Assist with recruitment processes and annual external audits
• Monitor shared mailboxes and manage correspondence
• Occasionally attend offices to check post and support meetings / events
• Manage databases and support a paperless operating environment

This is a varied role with opportunities to co-ordinate corporate events and conferences for the Senior Leadership Team.

The role will also involve some occasional cover for any absence within the Executive Secretariat Team.

Location :

Home-based, with occasional travel to Maidstone and Central London for meetings and events. Applicants must be able to attend in-person meetings when required, willingness to travel when needed is essential.

Hours :

37.5 hours per week. Occasional evening and weekend work may be required to attend meetings / events.

About You :

You are someone who can work independently, manage your time well, and stay calm under pressure.

You have :

• Experience supporting senior management, including diary management and meeting facilitation
• Strong organisational and communication skills
• Confidence using Microsoft Office and other IT systems
• Attention to detail and ability to prioritise tasks effectively

Desirable :

• NVQ Level 3 in Business Administration (or equivalent) OR at least three years' experience in a similar role
• Experience in the social care sector
• Access to own transport

Closing date :

09th December 2025

Interview date (stage 1) : 15th December 2025 via Teams

Interview date (stage 2) : 22nd December 2025 via Teams

Our client reserve the right to close this advert early if they receive sufficient applications. Therefore, they encourage early submissions to prevent any potential disappointment. Please ensure you meet the requirements outlined in the person specification before you apply.

Explore their employee benefits, the good practices they've committed to, and their core values by visiting their website.

To learn more about Diversity and Inclusion at their company, visit their website and see how they foster a supportive and inclusive workplace for all.

They are Disability Confident which is a scheme run by the Department of Work and Pensions. As part of their commitment, they operate a guaranteed interview scheme - all candidates who declare a disability and meet the essential criteria for the role will be guaranteed an interview. If you consider yourself to have a disability or long-term chronic health condition or if you require any adjustments / support during the application / selection process, please contact them so that they can discuss your needs with you.

You may also have experience in the following roles : PA to Director, Personal Assistant, Executive Assistant, Senior Administrator, Office Manager, Business Support Manager, Chief of Staff Assistant, Operations Support Coordinator, Corporate Services Administrator, Support Officer, etc.

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