Executive PA

Associ8 Solutions; Copythorne; On-site; GBP 30,000 - 45,000; Full time

Job summary

A dynamic company in the UK is seeking an experienced Executive PA to support a group of Directors in their Commercial and Trading team. The role requires exceptional diary management skills, proactive problem-solving, and excellent communication. The successful candidate will enjoy a fast-paced environment, coordinating meetings, travel, and internal events effectively. This position offers a unique opportunity to be at the heart of organizational success and support senior leaders in delivering their goals.

Qualifications

• Proven experience as an Executive PA or Senior Administrator supporting multiple leaders.
• Exceptional diary management skills in a busy, commercial environment.
• A proactive, forward-thinking approach — someone who spots what's needed before being asked.

Responsibilities

• Managing complex, fast-moving diaries for multiple Directors.
• Coordinating meetings, travel, agendas and follow-up actions.
• Supporting internal and external events, from planning through to delivery.
• Acting as a trusted gatekeeper and first point of contact.
• Preparing documents, presentations and reports.

Skills

Diary management

Organisational skills

Communication skills

Problem-solving

Job description

Are you an experienced Executive PA who thrives in a fast‑paced, commercial environment? Do you enjoy being the go‑to person who keeps everything running smoothly, even when multiple priorities collide? If you're proactive, organised and brilliant at supporting senior leaders, this could be the perfect next step.

About the Role

We're looking for a highly capable Executive PA to support a group of Directors within our Commercial and Trading team. This is a varied, high‑visibility role where no two days look the same. You'll be the central point of coordination, ensuring diaries run seamlessly, meetings happen on time, and key projects and events are delivered with precision.

What You'll Be Doing

• Managing complex, fast‑moving diaries for multiple Directors
• Coordinating meetings, travel, agendas and follow‑up actions
• Supporting internal and external events, from planning through to delivery
• Acting as a trusted gatekeeper and first point of contact
• Preparing documents, presentations and reports
• Anticipating needs and proactively solving problems before they land
• Building strong relationships across the Commercial & Trading teams

What We're Looking For

• Proven experience as an Executive PA or Senior Administrator supporting multiple leaders
• Exceptional diary management skills in a busy, commercial environment
• A proactive, forward‑thinking approach — someone who spots what's needed before being asked
• Strong organisational skills and the ability to juggle competing priorities
• Confident communication skills and a professional, polished manner
• Experience supporting events or coordinating team activities
• High level of discretion, resilience and calm under pressure

Why Join Us?

You'll be joining a dynamic, collaborative team where your contribution genuinely makes a difference. This is a role for someone who loves being at the heart of the action and takes pride in enabling others to perform at their best.