Executive Officer (Junior Office Manager)

Brook Street; Bristol; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency is currently seeking a HR Administrator at the Executive Officer level in Bristol. This full-time position offers a pay rate of £15.30 per hour and involves supporting various HR functions including learning and development, as well as handling administrative tasks. Candidates should have prior experience in HR and strong interpersonal skills. This role will be office-based after training.

Benefits

Paid holidays

Pension scheme

Qualifications

• Previous HR experience with evidence of working with stakeholders.
• Ability to operate confidently at all levels and escalate when necessary.
• Candidates must pass a Basic DBS check and provide proof of Right to Work.

Responsibilities

• Support the HR Business Partner and HR Operations Manager.
• Act as a notetaker in employee relations matters.
• Manage and maintain the HR inbox.
• Lead on employee benefit system administration.
• Generate HR data reports as necessary.

Skills

Worked within a fast-paced office environment

Excellent customer service

Effective time management

Excellent written and verbal skills

Computer literate in Microsoft suite applications

Data entry and analysis

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Up to £15.30 per hour + Paid holidays and pension scheme

Brook Street are currently recruiting for a HR Administrator - Executive Officer level, to work for the Vehicle Certification Agency, VCA, in Bristol.

Full-time role working 37 hours per week, Monday-Friday, 9 - 5.

Office based for 3 days a week once training is completed. This could increase, as required, for further training.
Location- Eastgate Office, Bristol
Rate of pay £15.30/hr
Temporary contract for 1 year

You will be required to support the HR Business Partner and HR Operations Manager in a range of work streams, specifically learning and development, diversity and inclusion, well-being and HR administration. You will need to have previous experience working in a HR role and evidence of working with stakeholders at all levels. As a HR Officer, you'll work closely with the HR Business Partner in progressing several key HR objectives that support the organisation's business plan as well as the HR Operations Manager in ensuring that day-to-day admin tasks are completed.

- Act as a notetaker in supporting a range of employee relations matters, such as sickness absence, disciplinary etc.

• Work with line managers to support them in facilitating the informal process of the organisation's sickness absence policy.
• Manage and maintain the HR inbox, directing queries to the appropriate HR team member and responding to queries within our service level agreement.
• Raise purchase orders and goods receipt invoices for Human Resources activities.
• Lead on the administration of the employee benefit system (EdenRed).
• Be responsible for maintaining accurate and up-to-date employee data, including our HR system and personnel files.
• Manage HR data and generate reports as necessary, such as sickness and performance management data.
• Support the recruitment and on-boarding of new employees.
• Facilitate the leavers process of exiting employees
• Ensure all HR documentation is updated to reflect current VCA policy and retained in accordance with GDPR.
• Provide secretariat support to the HR team and stakeholders when required.
• Be responsible for processing and reconciling payroll claim forms.
• Contribute to the HR teams internal communications via the intranet hub and monthly team brief.
• Assist the HR team in planning and execution of HR projects and initiatives.
• Monitor and manage compliance requirements related to legal, regulatory, and internal policies.
• Undertake any other duties or activities reasonably requested to meet departmental or business objectives.

Skills Required:

• Worked within a fast-paced office environment, supporting a range of work streams
• Excellent customer service, confident to operate at all levels and be able to escalate to senior colleagues, where appropriate
• Be able to work independently and as part of a team
• Effective time management, with experience of working to tight deadlines
• Excellent written and verbal skills
• Computer literate in Microsoft suite applications, such as Excel, Word and PowerPoint
• Desirable - a knowledge on HR policies and procedures and worked within a HR environment
• Data entry and analysis

Candidates applying must be able to pass a clear Basic DBS check and provide proof of Right to Work in the UK. You will also need to provide either and or reference details or evidence for education etc for the last 3 years.

So, if you are seeking to develop your HR knowledge and skills, then this could be the opportunity for you.

Please apply online with your current CV in WORD format. Due to the high number of applications we receive it may not be possible to respond to all applications

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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