Executive Diary & Admin Specialist — Hybrid (Bristol)

BBC Studios; West of England; Hybrid; GBP 25,000 - 38,000; Full time

Job summary

BBC Studios Bristol is seeking a Diary Assistant to support the Head of the Natural History Unit and other executives. You’ll manage diaries, coordinate complex schedules, prepare documents and itineraries, and handle travel bookings for UK and international trips with discretion and professionalism.

The role focuses on organisational and diary management, with occasional production support. Hybrid working is considered, but the successful candidate will work in the office a minimum of three

Qualifications

• Experience providing diary management and high-level administrative support.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal and communication skills across stakeholders.
• Excellent organisational skills with attention to detail under pressure.

Responsibilities

• Provide professional administrative, secretarial and office management support.
• Manage and coordinate complex schedules and meetings.
• Prepare presentations, agendas and minutes for confidential meetings.
• Coordinate travel itineraries and logistics for UK and international trips.
• Organise all-unit meetings and ensure content is prepared in advance.
• Maintain trackers and gather information from productions for team access.
• Support award submissions for content as requested.

Skills

Diary management

Executive support

Confidentiality

Interpersonal skills

Organisational skills

Time management

Self-starter

Job description

BBC Studios Bristol is seeking a Diary Assistant to support the Head of the Natural History Unit and other executives. You’ll manage diaries, coordinate complex schedules, prepare documents and itineraries, and handle travel bookings for UK and international trips with discretion and professionalism.

The role focuses on organisational and diary management, with occasional production support. Hybrid working is considered, but the successful candidate will work in the office a minimum of three