PMA/Diary Assistant

BBC Studios; West of England; Hybrid; GBP 25,000 - 38,000; Full time

Job summary

BBC Studios Bristol is seeking a Diary Assistant to support the Head of the Natural History Unit and other executives. You’ll manage diaries, coordinate complex schedules, prepare documents and itineraries, and handle travel bookings for UK and international trips with discretion and professionalism.

The role focuses on organisational and diary management, with occasional production support. Hybrid working is considered, but the successful candidate will work in the office a minimum of three

Qualifications

• Experience providing diary management and high-level administrative support.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal and communication skills across stakeholders.
• Excellent organisational skills with attention to detail under pressure.

Responsibilities

• Provide professional administrative, secretarial and office management support.
• Manage and coordinate complex schedules and meetings.
• Prepare presentations, agendas and minutes for confidential meetings.
• Coordinate travel itineraries and logistics for UK and international trips.
• Organise all-unit meetings and ensure content is prepared in advance.
• Maintain trackers and gather information from productions for team access.
• Support award submissions for content as requested.

Skills

Diary management

Executive support

Confidentiality

Interpersonal skills

Organisational skills

Time management

Self-starter

Job description

CONTRACT TYPE: Maternity cover- 9 Months (possible view to extend) Fixed-term Contract, Full-time

START DATE: September

LOCATION: Bristol

PROPOSED SALARY RANGE: £25,200 - £37,800 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

This is a full-time role. We can consider hybrid working; however, the successful candidate will be required to work in the office a minimum of three days per week. Depending on the Head of Unit's requirements, there may be occasions when additional office attendance is required.

WE ARE BBC STUDIOS

A globally renowned media company borne of the BBC. We make and distribute the world's most sought-after TV, audio and digital content.

Our ambition is to be the home of the most powerful, entertaining, and inspiring stories for people all around the world.

PURPOSE OF THE ROLE

The primary focus of this role is to provide high-level support as a Diary Assistant to the Head of BBC Studios Natural History Unit and another member/s of the Executive team to ensure the smooth and efficient running of the department. This includes managing diaries, coordinating complex schedules and meetings with key clients and stakeholders, preparing relevant documents and presentations in advance, setting up all-unit meetings, managing award submissions (eg BAFTA), booking UK and international travel, replying to a busy email inbox and preparing itineraries in a proactive and organised manner. Acting as the main point of contact, you will handle all enquiries with discretion, professionalism, and efficiency.

The primary focus is on organisational, diary and logistical support. There may be occasions where supporting production teams is an option, but this is a not a key responsibility of the role.

WHY JOIN THE TEAM

BBC Studios is the most awarded Production Company and the biggest independent producer in the UK. The Natural History Unit is the world leader in natural history programming, responsible for creating landmark wildlife documentaries that combine cutting‑edge technology with powerful storytelling. Recent highlights include Kingdom, Big Cats 24/7, Asia and the epic ten‑part special event nature series, The Americas.

YOUR KEY RESPONSIBILITIES AND IMPACT

• You will be required to provide professional and efficient administrative, secretarial and office management support including helping to prepare presentations, meeting agendas and taking minutes of confidential meetings.
• You will have the confidence and ability to take responsibility for running and delivering projects or tasks and communicating progress.
• The ability to prioritise effectively and communicate professionally making sure clients and stakeholders are responded to promptly.
• The role requires a highly proactive and forward‑thinking approach, and great attention to detail, ensuring that all relevant information is kept up-to-date, correct and available.
• You will coordinate travel itineraries and logistics for UK and international trips
• You will organise all‑unit meetings, ensuring relevant bookings are completed and content collected in advance to ensure successful delivery
• You will collate information from productions across the department and keep relevant trackers up to date to ensure easy access to information for relevant team members
• You will help to coordinate and prepare award submissions for content as requested

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA

• Experience of providing diary management and business support at Senior Management level. Ideally within TV broadcast or similar, desirable but not essential.
• Strong aptitude for managing multiple diaries, scheduling, and complex logistics.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong interpersonal and communication skills, with the ability to build and maintain effective working relationships across a wide range of stakeholders.
• Excellent organisational skills, attention to detail, and ability to work under pressure to tight deadlines.
• Self‑starter with the initiative, sound judgement, and good interpersonal communication.

If you can bring some of these skills and experience, along with transferable strengths, we’d love to hear from you and encourage you to apply.