Part Time Admin Support (London)

DLA ARCHITECTURE Ltd; Greater London; Hybrid; GBP 18,000 - 24,000; Part time

Job summary

DLA ARCHITECTURE Ltd. in London seeks a proactive Administrative Support for a part-time role, covering reception, administration and studio coordination.

You will help maintain front-of-house excellence and support across teams, reporting to the studio management team. You will handle switchboard, inboxes, travel bookings for events, ordering consumables, facilities liaison, and assist with BD events such as BCO, MIPIM and UKREiiF.

Qualifications

• Proactive, highly organised Administrative Support professional.
• Part-time role supporting reception, administration and studio coordination.
• Support front-of-house excellence and cross-team collaboration.
• Work closely with studio management.

Responsibilities

• Reception role with switchboard and inbox coverage five days per week (8:30–17:00).
• Coordinate travel bookings for awards, events and project travel.
• Order consumables and liaise with accounts for stationery.
• Facilitate facilities tasks such as access cards and liaise with management/landlord.
• Assist in organising BD events like BCO, MIPIM and UKREiiF.
• Provide ad hoc support during the working day as needed.

Skills

Reception

Administration

Facilities coordination

Event coordination

Job description

About

We are seeking a proactive and highly organisedAdministrative Support professional to join our London studio on a part-time basis. This is a varied, business-wide role at the heart of our day-to-day operations, supporting reception, administration, and studio coordination activities. The successful candidate will play a key role in ensuring the smooth running of the office, maintaining front-of-house excellence, and providing essential support across teams. Working closely with the studio management team, this position offers the opportunity to take ownership of core administrative functions while contributing to a collaborative and fast-paced working environment.

Tasks & Responsibilities

Reception Role (Business-wide role)

• Switchboard (coordination with Leeds)
• Managing the reception inbox
• Managing the secretarial inbox
• Dealing with outgoing post (when required)
• Dealing with couriers

Note: Reception switchboard and inbox coverage must be maintained 5 days per week, between 8:30am–5:00pm. Working days and hours should align to support this coverage.

General Administration (London)

• General admin support within the studio
• Booking train tickets and accommodation for awards and events (following PO approval)
• Booking train tickets and accommodation for project-related business travel (following PO approval)
• Ordering consumables in conjunction with accounts (e.g. stationery and office supplies).

Facilities (London)

• Organising access cards
• Topping up and cleaning the coffee machine
• Supporting liaison with management company and landlord.

Events and BD (Business-wide)

• Assisting in organising BD events such as BCO, MIPIM, and UKREiiF
• Preparation and submission of POs to accounts.

Ad Hoc Support

• Ad hoc support as necessary during the working day, coordinated with the studio management team