Hybrid Executive Assistant — Design & Projects Support

Building Design Partnership Limited; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Learning opportunities

Mentoring scheme

Competitive remuneration package

Employee profit share

Private medical insurance

Life insurance

Season ticket loans

Wellbeing events

Inclusive culture

Job summary

Building Design Partnership Limited (BDP) is seeking an experienced Executive Assistant/Office Administrator to provide high-level support across a busy project environment. You will manage diaries, organise meetings, coordinate client engagements and assist with document formatting and QA across Word, PowerPoint and InDesign.

Join a multidisciplinary team with a hybrid working policy (three days in the office, two days remote).

Qualifications

• Experience supporting senior stakeholders and client-facing activities.
• Ability to manage diaries, coordinate meetings and track actions.
• Strong written and verbal communication skills with attention to detail.
• Proficiency in Microsoft Office and Adobe InDesign/Acrobat.

Responsibilities

• Provide administrative and coordination support across the Project Task Order and maintain accurate project information.
• Manage diaries, organise meetings, issue invitations, book rooms and refreshments, prepare minutes and track actions to completion.
• Coordinate client and Employer meetings, including room bookings, on-site logistics and attendee support.
• Support preparation, formatting and QA of reports, presentations, minutes, submissions and project documentation.
• Maintain project trackers and support team communication, onboarding, holiday tracking, travel arrangements and access requirements.
• Support design report development, managing templates, content updates, comments and QA across Word, PowerPoint and InDesign.
• Provide wider project support including risk register updates, multidisciplinary coordination and general admin to support senior staff.

Skills

Executive support

Stakeholder liaison

Time management

Multitasking

Communication

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Adobe InDesign

Acrobat

Job description

Building Design Partnership Limited (BDP) is seeking an experienced Executive Assistant/Office Administrator to provide high-level support across a busy project environment. You will manage diaries, organise meetings, coordinate client engagements and assist with document formatting and QA across Word, PowerPoint and InDesign.

Join a multidisciplinary team with a hybrid working policy (three days in the office, two days remote).