Executive Officer & Diary Maestro (Hybrid)

Great British Energy Group; Birmingham; Hybrid; GBP 37,000 - 59,000; Full time

Job summary

The Government Property Agency is recruiting four Executive Officers on a six-month, hybrid basis. You will manage three diaries, coordinate meetings, triage inboxes and use AI/collaboration tools to drive efficient workflows for Deputy Directors.

Essentials include digital proficiency, ability to work in a fast-paced environment, discretion, and strong organisational skills. CTC/SC clearance is essential; UK-only roles are preferred with flexibility for travel across major cities.

Qualifications

• Essential: Digitally proficient and able to manage three diaries in a fast-paced environment.
• Experience coordinating internal and external meetings and travel arrangements.
• Strong organisational skills and ability to prioritise competing demands.
• Discreet and confidential handling of information and documents.
• Ability to build effective relationships with colleagues at all levels.
• Experience using AI/collaboration tools to streamline workflows.
• Desirable: Security clearance (CTC/SC/DV) and Business Administrator L3.

Responsibilities

• Manage three distinct diaries and prioritise requests.
• Coordinate internal and external meetings and book rooms.
• Triage inboxes, filter information and highlight urgent actions.
• Use AI/collaboration tools to facilitate clear communication across units.
• Serve as first point of contact with internal and external stakeholders.
• Arrange visits and travel to maximise opportunities with key stakeholders.
• Maintain admin systems, including expenses and purchase orders.
• Maintain gifts and hospitality register as required.

Skills

Diary management

Meeting coordination

Time management

Discretion & confidentiality

Teamwork

Decision making

Relationship building

Education

Business Administrator - Level 3

Tools

AI tools

Collaboration tools

Job description

The Government Property Agency is recruiting four Executive Officers on a six-month, hybrid basis. You will manage three diaries, coordinate meetings, triage inboxes and use AI/collaboration tools to drive efficient workflows for Deputy Directors.

Essentials include digital proficiency, ability to work in a fast-paced environment, discretion, and strong organisational skills. CTC/SC clearance is essential; UK-only roles are preferred with flexibility for travel across major cities.