Executive Assistant - UK - Remote

Worldwide Clinical Trials; United Kingdom; Remote; GBP 35,000 - 50,000; Full time

Job summary

A global midsize CRO is seeking an experienced executive assistant to support senior executives by managing travel arrangements and complex calendars. The ideal candidate has over 5 years of experience, strong organizational skills, and proficiency in MS Office. This role demands flexibility and attention to detail in a fast-paced environment. Join a team committed to diversity and employee success.

Qualifications

• 5+ years of office/business experience as an executive assistant for a global organization.
• Strong knowledge of MS Office products with adaptability to new technology.
• Familiarity with travel planning applications.

Responsibilities

• Provide high-level customer service to executives and external customers.
• Coordinate travel arrangements and manage complex calendars.
• Adapt to rapidly changing priorities.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Problem-solving skills

Tools

MS Office

Microsoft Teams

Concur

Job description

Overview

We’re Worldwide Clinical Trials, a global midsize CRO with a mission to improve lives by pursuing innovative, high-quality work. We are a global team of 3,500+ experts, dreamers and doers who are committed to diversity, inclusion and collaboration. We are an equal opportunity employer focused on creating exceptional employee experiences where everyone is respected and has access to equal opportunity.

What the Workplace Management and Services Department does at Worldwide

A key partner of the People leadership team, the Workplace Management & Services team leads the company’s global workplace strategy and delivery, shaping a culture that aligns with our values and sustainability goals. The team collaborates with the People, Finance, and line-management teams to develop programs on time and within budget to continuously improve the workplaces.

What you will do

• Provide a high level of customer service to senior executives, business associates and external customers.
• Coordinate travel arrangements and detailed trip itineraries involving flights, hotels and ground transport, including domestic and international travel which may require visas.
• Manage complex and proactive calendars, including arranging meetings with direct reports and leadership teams; schedule meetings across the U.S. and abroad for global attendees across time zones.
• Manage SharePoint calendars and ensure events are entered in a timely manner by yourself and colleagues.
• Organize off-site meetings and conference attendances for senior executives.
• Adapt to rapidly changing priorities and conditions.

What you will bring to the role

• Ability to prioritize, organize and be flexible with a high attention to detail.
• Strong interpersonal skills to engage with senior executives, internal and external customers.
• Ability and enjoyment of working on a wide range of tasks and projects simultaneously.
• Confidence and ability to address and escalate challenging situations effectively and with good rapport.
• Solid knowledge of MS Office products and the ability to learn and adapt to new technology and systems.

Your experience

• 5+ years of office/business experience as an executive assistant for a global organization.
• Experience with Microsoft Office applications and the ability to produce materials for internal and external use; knowledge of Microsoft Teams is a plus.
• Ability to anticipate needs and prioritize as priorities change.
• Excellent critical thinking and problem-solving skills.
• Extensive familiarity with travel planning applications; knowledge of Concur is a plus.

To view our other roles, visit our careers page. Worldwide is committed to attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.