Executive Assistant to the UCA Director of ICI

Karlstad University; Farnham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading educational institution is seeking an Executive Assistant to provide administrative support to the director. The ideal candidate will be fluent in both Chinese and English, possess strong organizational skills, and have experience working in a complex organizational environment. This role requires a university degree, with preference given to candidates holding a master’s degree. This position is based in China and includes support for visa applications.

Qualifications

• Experience in a complex organizational environment such as a university.
• Experience with international partnerships.
• Experience in finance, budgeting, and reporting.

Responsibilities

• Provide administrative support to the Associate Dean.
• Assist international staff in navigating their environment.
• Support in staff recruiting and administering HR policies.

Skills

Fluent in Chinese

Fluent in English

Organizational skills

Communication skills

Experience in administrative support

Knowledge of Microsoft Office suite

Education

University degree

Master’s degree preferred

Job description

Executive Assistant to the UCA Director of ICI

Location:Xiamen University, Zhangzhou Campus, Fujian, China

Are you detail oriented and obsessed with organization? Are you excited by the prospect of helping a new organization grow? At UCA we are looking for a key position to help ICI become one of the best joint institutes in China.

We are looking for an organized, articulate, self-starter to provide administrative support to the Institute of Creativity and Innovation’s Associate Dean and support international staff in navigating their new environment.

The successful candidate will be fluent in Chinese and English, will have a university degree, preferably a master’s degree, and will have experience with two or more of the following:

- Providing administrative support

- Working in a complex organizational environment such as a university

- International partnerships

- Chinese-English translation and interpreting

- Microsoft Office suite

- Finance, budgeting and reporting

- Staff recruiting support and administering HR policies

Contact information: For an informal conversation regarding the role please contact Philip Lambert, Associate Dean, ICI, [e-mail]

For further details and to apply for this post please visit our website https://jobs.ucreative.ac.uk

HOW TO APPLY?

Please click on the link below. You will need to upload the following documents to complete the application process:

• Your updated CV.
• A cover letter addressing your suitability for the role (Please view the attached role profile/job description for reference)
• Your portfolio and/or any other supporting documents that you believe would be

Priority will be given to applicants with experience of working in the UK, or other countries where courses are taught in English.

Candidates must be able to meet the Chinese visa requirements. UCA will assist with obtaining a visa.

At UCA, creativity and innovation are at the heart of what we do. Our legacy of educating eager and passionate artists, makers, and thinkers runs back almost 160 years, and today we’re helping shape a global future that supports and nourishes talent worldwide.

Job details

Title

Executive Assistant to the UCA Director of ICI

Published

2025-09-24

2025-10-31 23:59 (Europe/London)
2025-11-01 00:59 (CET)

The Institute for Creativity and Innovation (ICI), a fully integrated campus of Xiamen University, and is a dual-degree institute founded by Xiamen...