Executive Assistant to Hospital Manager

NHS National Services Scotland; Elgin; Vor Ort; GBP 26.000 - 38.000; Vollzeit

Benefits dieser Stelle

NHS pension

Staff benefits

Professional development opportunities

Zusammenfassung

NHS Grampian invites applications for a highly motivated Personal Assistant (PA) to the Hospital Manager. The role provides comprehensive administrative and secretarial support in a busy hospital environment, requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities with discretion.

The successful applicant will have PA/EA experience, strong communication and diary management capabilities, and be proficient in MS Office.

Qualifikationen

• Experience in PA/EA or senior administrative role.
• Excellent communication and interpersonal skills.
• Highly organized with the ability to prioritise workload.
• Demonstrate discretion and confidentiality.
• Proficient with MS Office applications (Word, Excel, Outlook, Teams).
• Experience of minute-taking and managing complex diaries.

Aufgaben

• Provide full diary and meeting management support to the Hospital Manager.
• Coordinate meetings, prepare agendas, and distribute meeting papers.
• Take accurate minutes and track actions to completion.
• Manage correspondence, emails, and telephone enquiries on behalf of the Hospital Manager.
• Prepare reports, presentations, and other documentation to a high standard.
• Liaise with clinical and non-clinical staff, external organisations, and stakeholders.
• Maintain accurate records and support the smooth running of administrative processes.

Kenntnisse

PA experience

Diary management

Discretion and confidentiality

Communication skills

Minute-taking

MS Office proficiency

Interpersonal skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Jobbeschreibung

NHS Grampian invites applications for a highly motivated Personal Assistant (PA) to the Hospital Manager. The role provides comprehensive administrative and secretarial support in a busy hospital environment, requiring excellent organisational skills, attention to detail and the ability to manage multiple priorities with discretion.

The successful applicant will have PA/EA experience, strong communication and diary management capabilities, and be proficient in MS Office.