LW259321 - Assistant Business and Administration Manager

NHS Scotland; Lea; On-site; GBP 27,000 - 33,000; Full time

Job summary

NHS Grampian Occupational Health Services is seeking an experienced Assistant Business and Administration Manager to lead the service's administration function across multiple sites. Based at Foresterhill Lea, Aberdeen, the role requires supervision of admin staff, workload prioritisation, and support for attendance and performance.

You will contribute to procedural development, digital workflows, information governance, reporting, and service improvement, while ensuring resources and processes

Qualifications

• Experience in managing a busy and complex administration service.
• Strong communication and organisational skills are essential.
• Experience with electronic records/workflow systems and information governance would be helpful.

Responsibilities

• Supervise and manage administration staff and workloads.
• Support attendance, performance and staff through changes.
• Develop administrative procedures, digital workflows, data quality and reporting.
• Support financial processes, purchasing, facilities, audits and system development.

Skills

Staff management

Organisational skills

Communication skills

Electronic records systems

Tools

G2 occupational health system

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Assistant Business and Administration Manager

Band 5

Fixed term or secondment for 12 months

Base: Foresterhill Lea, Aberdeen, with travel to other NHS Grampian sites as required

An exciting opportunity has arisen to join NHS Grampian Occupational Health Services as Assistant Business and Administration Manager.

We are looking for an experienced and well‑organised manager to support the day‑to‑day leadership of the service’s business and administration function. You will work with colleagues across Occupational Health Services to ensure that administrative processes are efficient, staff are supported and the teams provide a responsive and reliable service.

The role will include supervising and managing administration staff, allocating and prioritising workloads, supporting attendance and performance, and helping staff through operational and system changes. You will also contribute to the development of administrative procedures, digital workflows, information governance, data quality, reporting and service improvement.

You will help manage the smooth running of administrative services across our sites, responding to day‑to‑day issues and making sure that staffing and available resources are used effectively. You will also support financial processes, purchasing, facilities arrangements, audits and the continued development of the G2 occupational health system.

We are looking for someone with practical experience of managing a busy and complex business or administration service. You should have staff management experience, strong communication and organisational skills and the confidence to address problems and support improvement. Experience of electronic record or workflow systems, reporting, data quality and information governance would be particularly helpful.

Additional Information For Candidates

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at [e-mail].

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

• Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.