Executive Personal Assistant, Surgery Division

Salisbury; Salisbury; On-site; GBP 28,000 - 31,000; Part time

Benefits offered by this job

NHS Pension Scheme

Generous annual leave

Staff discounts

Onsite facilities

Job summary

Salisbury NHS Foundation Trust is seeking an experienced Personal Assistant to join the Surgery Divisional Management Team. You will provide high-quality administrative and secretarial support to the Divisional Director of Nursing, Director of Operations, and Medical Director, coordinating communications and ensuring efficient service delivery.

You will manage diaries, prepare meeting documentation, and track actions while maintaining confidentiality and professionalism in a fast-paced NHS

Qualifications

• GCSE Level C in English Language and Maths
• Experience in Band 3 or above administration role
• High proficiency in Microsoft Outlook, Word, Excel, PowerPoint, MS Teams and use of internet.
• Minute Taking
• NHS/HR experience in a large organisation.
• Experience of supporting the management of projects, monitoring delivery of actions against milestones.

Responsibilities

• Providing comprehensive administrative and secretarial support to the DMT.
• Acting as a key communication link between the DMT and wider Divisional Teams.
• Maintaining effective systems to support divisional management.
• Managing senior leaders’ diaries using Outlook.
• Preparing agendas, meeting packs, and accurate minutes for divisional and Trust-wide meetings.
• Tracking decisions, maintaining action logs, and following up outstanding actions.
• Communicating professionally with internal and external stakeholders, including medical and non-medical professionals.

Skills

Diary management

Minute taking

Administrative support

Outlook

Word

Excel

PowerPoint

MS Teams

Communication skills

Education

GCSE English and Maths

Tools

Microsoft Office Suite

Job description

Salisbury NHS Foundation Trust is seeking an experienced Personal Assistant to join the Surgery Divisional Management Team. You will provide high-quality administrative and secretarial support to the Divisional Director of Nursing, Director of Operations, and Medical Director, coordinating communications and ensuring efficient service delivery.

You will manage diaries, prepare meeting documentation, and track actions while maintaining confidentiality and professionalism in a fast-paced NHS