Executive PA & Administrative Specialist

NHS Scotland; Glasgow; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

27 days annual leave

NHS Pension Scheme

Cycle to Work Scheme

Employee development opportunities

Holiday pay enhancements

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) seeks a proactive PA/Administrator to join the Corporate Planning Team. You will provide high-quality administrative support to senior colleagues, manage diaries and meetings, and handle correspondence with discretion and professionalism.

Working Monday to Friday, 36 hours, you will contribute to timely delivery of organisational priorities, using SharePoint and MS Office to prepare papers, minutes, and briefing documents while building strong professional

Qualifications

• PA/administrative support experience to senior managers or executives.
• Excellent organisational and time management skills.
• Strong written and verbal communication.
• Experience managing complex diaries, meetings and correspondence.
• Proficient in Microsoft Office including Word, Excel, PowerPoint and Outlook.
• Experience using SharePoint and electronic records management systems.
• Ability to use initiative and sound judgement when prioritising tasks.
• Strong interpersonal skills and ability to build professional networks.

Responsibilities

• Provide comprehensive PA, business and administrative support to the Corporate Planning Team.
• Manage diaries, inboxes, meetings, correspondence and deadlines for senior colleagues.
• Organise meetings and events, prepare agendas, papers, minutes, reports and briefing documents.
• Maintain information and SharePoint systems; develop professional relationships across NHSGGC.
• Manage competing priorities while delivering high standards of work, professionalism and discretion.

Skills

PA / Administrator

Diary management

Meeting coordination

Written & verbal communication

Microsoft Office suite

SharePoint

Organisational skills

Discretion & confidentiality

Tools

Microsoft Word

Excel

PowerPoint

Outlook

SharePoint

Job description

NHS Greater Glasgow and Clyde (NHSGGC) seeks a proactive PA/Administrator to join the Corporate Planning Team. You will provide high-quality administrative support to senior colleagues, manage diaries and meetings, and handle correspondence with discretion and professionalism.

Working Monday to Friday, 36 hours, you will contribute to timely delivery of organisational priorities, using SharePoint and MS Office to prepare papers, minutes, and briefing documents while building strong professional