LW259321 - Assistant Business and Administration Manager

NHS Grampian; Aberdeen City; Vor Ort; GBP 27.000 - 34.000; Vollzeit

Zusammenfassung

NHS Grampian is seeking an experienced Assistant Business and Administration Manager to lead Occupational Health Services’ administrative function from Foresterhill Lea, Aberdeen, with travel to other sites as required.

You will supervise admin staff, allocate workloads, support attendance and performance, and help staff through operational changes. You’ll contribute to admin procedures, digital workflows, information governance and service improvements.

Qualifikationen

• Experience managing a busy administration service.
• Strong communication and organisational skills.
• Experience with electronic record or workflow systems, reporting and information governance.

Aufgaben

• Supervise and manage administration staff, allocate workloads, support attendance and performance.
• Help staff through operational and system changes and contribute to procedures and digital workflows.
• Ensure smooth running of administrative services across sites and efficient use of staffing and resources.
• Support financial processes, purchasing, facilities, audits and the G2 system development.

Kenntnisse

Staff management

Communication

Organisational skills

Digital workflows

Information governance

Data quality

Reporting

G2 system

Tools

G2 occupational health system

Jobbeschreibung

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Assistant Business and Administration Manager

Band 5

Fixed term or secondment for 12 months

Base: Foresterhill Lea, Aberdeen, with travel to other NHS Grampian sites as required

An exciting opportunity has arisen to join NHS Grampian Occupational Health Services as Assistant Business and Administration Manager.

We are looking for an experienced and well-organised manager to support the day-to-day leadership of the service’s business and administration function. You will work with colleagues across Occupational Health Services to ensure that administrative processes are efficient, staff are supported and the teams provide a responsive and reliable service.

The role will include supervising and managing administration staff, allocating and prioritising workloads, supporting attendance and performance, and helping staff through operational and system changes. You will also contribute to the development of administrative procedures, digital workflows, information governance, data quality, reporting and service improvement.

You will help manage the smooth running of administrative services across our sites, responding to day-to-day issues and making sure that staffing and available resources are used effectively. You will also support financial processes, purchasing, facilities arrangements, audits and the continued development of the G2 occupational health system.

We are looking for someone with practical experience of managing a busy and complex business or administration service. You should have staff management experience, strong communication and organisational skills and the confidence to address problems and support improvement. Experience of electronic record or workflow systems, reporting, data quality and information governance would be particularly helpful.

Additional Information For Candidates

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at [e-mail].

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.

To View Our Accessibility Statement, Please Follow This Link

Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.

Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.

Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues.

We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.

Once you have submitted your application form you will be unable to make any amendments.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

• Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.