PS260121 - Hospital Manager PA

NHS Grampian; Elgin; Sur place; GBP 26 000 - 38 000; Plein temps

Avantages offerts par ce poste

NHS pension

Staff benefits

Professional development

Supportive environment

Résumé du poste

NHS Grampian is seeking a highly motivated Personal Assistant to the Hospital Manager to provide comprehensive administrative and secretarial support within a busy hospital environment.

Key responsibilities include diary management, coordinating meetings, minute taking, and preparing reports and presentations. The role requires discretion, excellent organisational skills and strong communication with clinical and non-clinical staff.

Qualifications

• Experience in a PA, Executive Assistant, or senior administrative role.
• Excellent communication and interpersonal skills.
• Highly organised with the ability to prioritise workload.
• Demonstrates discretion and confidentiality.
• Proficient in Word, Excel, Outlook and Teams.

Responsabilités

• Provide full diary and meeting management support to the Hospital Manager.
• Coordinate meetings, prepare agendas, and distribute meeting papers.
• Take accurate minutes and track actions to completion.
• Manage correspondence, emails, and telephone enquiries on behalf of the Hospital Manager.
• Prepare reports, presentations, and other documentation to a high standard.
• Liaise with clinical and non-clinical staff, external organisations and stakeholders.
• Maintain accurate records and support the smooth running of administrative processes.

Connaissances

Diary management

Minute taking

Communication

Organisation

Discretion

MS Office

Word

Excel

Outlook

Teams

Outils

Microsoft Office

Description du poste

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We are seeking a highly motivated Personal Assistant (PA) to the Hospital Manager to provide comprehensive administrative and secretarial support within a busy hospital environment. This is a key role requiring excellent organisational skills, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Key Responsibilities

• Provide full diary and meeting management support to the Hospital Manager.
• Coordinate meetings, prepare agendas, and distribute meeting papers.
• Take accurate minutes and track actions to completion.
• Manage correspondence, emails, and telephone enquiries on behalf of the Hospital Manager.
• Prepare reports, presentations, and other documentation to a high standard.
• Liaise effectively with clinical and non-clinical staff, external organisations, and stakeholders.
• Maintain accurate records and support the smooth running of administrative processes.

About You

• Have proven experience in a PA, Executive Assistant, or senior administrative role.
• Possess excellent communication and interpersonal skills.
• Be highly organised with the ability to prioritise workload effectively.
• Demonstrate a high level of discretion and confidentiality.
• Be proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Have experience of minute-taking and managing complex diaries.

What We Offer

• A rewarding role supporting the delivery of healthcare services.
• Access to NHS pension and staff benefits.
• Opportunities for personal and professional development.
• A supportive and inclusive working environment.

If you are committed to providing high-quality administrative support and enjoy working in a fast-paced environment, we would love to hear from you.

Join NHS Grampian and play a vital role in supporting the effective management and delivery of healthcare services across our hospitals.

Contact Anita Gouldsbrough for information

Additional Information For Candidates

AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at [e-mail].

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all.

Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.

Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.

Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

• Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.